Our HR team are a passionate group of HR professionals supporting the UK&I regions mix of talented engineers, scientists and functional support staff. We now have an excellent opportunity for a passionate HR Representative / Administrator to join our team on a Fixed Term Contract (FTC) until the end of 2025.

This role sits alongside other HR team members in our office in central Edinburgh, which is located a short walk from Haymarket Station. The role supports a larger HR team based in Stantec offices throughout the UK. We offer a hybrid working model to give you a good blend of office and home working too.

Your role will be to create, maintain and provide information relating to employee data, contracts and employment related records and to ensure that the administrative processes related to the payroll and the employee lifecycle are adhered to. You will process HR administration in line with agreed deadlines, liaising with managers, employees and the wider HR team as well as being the first port of call for the HR helpdesk.

On a daily basis, you will input data into multiple HR Information systems (including iTrent and Oracle), spreadsheets and produce reports. You will complete template documents, amend contracts, creating, and issuing appropriate correspondence. You will help coordinate the monthly HR calendar to anticipate work volumes and organise tasks accordingly and in partnership with other team members.

An important part of your role will be liaising with HR Colleagues and other departments throughout the UK and around the globe on matters relating to new starter set-ups, HR Data, approvals, validation, and compliance while continuously looking for improved ways of working and offering insight and feedback to the wider team.

This represents a fantastic opportunity to work with our established and collaborative HR team within an internationally listed professional services organisation with strong ambitions to continue to grow our UK&I operations.

About You

You will have proven HR administration or helpdesk experience in a high-volume environment where tasks were deadline-governed and where a high degree of self-organisation and planning were required. A CIPD qualification (Level 3 or above) or similar would be advantageous.

You will have strong interpersonal communication skills. You will have experience with the Microsoft Office Suite (skills in Word & PowerPoint, intermediate level expertise in Excel) while experience with Oracle or iTrent would be an advantage. You will have good numerical and analytical skills, strong attention to detail and the ability to work autonomously. Your problem-solving skills will be important.

Most of all, your desire to work in a busy administrative role supporting a collaborative HR Team across the UK will be key to your success.

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About Stantec

The Stantec community unites more than 31,000 employees working in over 450 locations across 6 continents. We have been working with our clients and communities in the UK for over 150 years. We plan, design, deliver and manage the development and infrastructure needed to support the creation of sustainable, healthy and prosperous communities.

Our teams provide effective and relevant solutions, translating our clients’ vision into valued consents, deliverable plans for projects and programmes, and efficient designs for delivery, based on technical excellence and deep market insights. We deal with today’s challenges, but also keep a fairer, better tomorrow in sight, looking at how we deliver clean growth, support radical changes in our economy and meet the needs of future communities.

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment.

Building an inspired, inclusive work environment that attracts, supports, and develops world-class talent is a crucial key to our success. If you are excited by this role but worry that your experience doesn’t exactly align, we encourage you to apply.

At Stantec we want you to perform your best at every stage of the recruitment process and are committed to ensuring it is accessible to all. If you need any support or require adjustments to be made then please contact careers.UK&I@stantec.comand we will talk to you about how we can support you.

ReqID: 7015