This job was posted by https://www.azjobconnection.gov : For more information, please see: https://www.azjobconnection.gov/jobs/6690142

r

rFinancial Administration Coordinator, Intermediate

r

rLocation: Finance Service Team

rRegular/Temporary: Regular

rJob ID: 608058

rFull/Part Time: Full-Time

r

r Workplace Culture

NAU aims to be the nation\'s preeminent engine of opportunity, vehicle of economic mobility, and driver of social impact by delivering equitable postsecondary value in Arizona and beyond.

{ckesavedhref="https://nau.edu/president/strategic-plan/" isparent="" target="blank"}

Special Information

• This position is open to only current regular, benefit-eligible NAU employees ONLY. (Temporary employees, student workers, variable-hour benefit-eligible employees, and other non-regular employees are not eligible to apply).
• This position is an on-site position which requires the incumbent to complete their work primarily at an NAU site, campus, or facility with or without accommodation. Opportunities for remote work are rare.

Job Description

Coordinates financial and finance-related transactions within service team to ensure proper prioritization, sequencing, and timing. Assembles and analyzes financial documents, data and transactions; and prepares statements and reports relating to assigned area of responsibility.

Finance Management - 50%

• Initiates and completes Travel Specialist functions for assigned travelers, including but not limited to:
  • Booking travel-conference & event registration, coordinates transportation, accommodations, etc.; initiates and/or maintains travel related forms and documentation, processes travel advances and reimbursements, etc.
• Reviews completed travel and expense documentation submitted by service recipients for compliance with policy, prior to initiation of expense reports.
• Coordinates university sponsored group travel.
• Initiates journal entries for revenue account-to-revenue account transfers (ONL).
• Completes PCard approver functions for Finance Specialist cardholders.
• Completes monthly reconciliation of department deposits for all types of tender.

Data and Case Management - 25%

• Utilizes the university\'s digital workflow management system, the Employee Service Center (ServiceNow), to coordinate and assign financial and finance-related transactional work to Service Team Specialists, including but not limited to:
  • Verification of appropriate case type, all required approvals have been received, compliance with policy and processes, funding information and all transaction specific information and forms are present and complete.
• Initiates and routes for approvals, required business process forms for assigned functional areas.

Training and Supervision - 20%

• Trains internal employees on business processes and policies.
• Acts as a primary point of contact for service recipient units seeking day-to-day financial administration support.
• Provides policy guidance and clarification to service recipient units as well as other service team members.
• Answers finance-related questions and escalates issues to department leadership when appropriate.

Process Management - 5%

• In conjunction with department leadership, recommends and implements process improvements and new procedures to improve the efficiency and effectiveness of key functional transactions and processes.
• Other duties as assigned.

Minimum Qualifications

• Bachelor\'s degree in accounting, finance, or related field or equivalent AND
• Tw (2) years of experience in accounting or fiscal administration, OR
• Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Preferred Qualifications

• Accounting or fiscal administration experience in higher education or other public employer.

Knowledge, Skills, & Abilities

Principles, practices, and functions of effective financial management.

Applicable policies and regulations regarding purchasing, payables, reimbursements, and other financial transactions.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Coordinating the work of others.

Coach and mentor others.

Critical thinking and problem solving.

Adaptable to frequent change.

Work collaboratively within a cross-functional team.

Understand business needs of service recipient organization.

Interpret financial reports and statements to identify trends or issues.

Exercise independent judgment in gray areas.

Communicate effectively; in-person, email and by phone.

Listen actively.

Analyze complex situations.

Manage relationships and service recipient interactions.

Balance competing priorities a