Description

Office Manager

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be a competent leader able to provide guidance and support to office staff.

This position has a direct report to the corporate controller with a dotted line to the local operators. This position requires direct interaction with local operators and provide valuable onsite support.

Essential Functions and Responsibilities:

• Organize office staff, office operations and procedures

• Serve as the point person for maintenance, mailing, shopping, supplies, equipment, bills, and errands

• Manage weekly reporting requirements

• Organize and schedule meetings and appointments

• Partner with HR to maintain office policies as necessary

• Coordinate with IT department on all office equipment

• Manage office general and administrative budget

• Manages job tracking

• Maintain day to day schedule of all crews

• Crew timesheet management

• Manage relationships with vendors and service providers ensuring that all items are invoiced and paid on time

• Degree in finance or accounting preferred; minimum four years of related work experience

• Attendance Requirements are a minimum of 40 hours per week

• Performs other duties as required. Update and maintain all billing responsibilities

• Must interface with corporate regarding various accounting functions as well as month-end close

Minimum Qualifications:

• Must be able to make confident and informed decisions, managing a variety of personalities and working well under pressure

• Excellent time management skills and ability to multi-task and prioritize work

• Must have excellent data entry skills and be highly proficient in Microsoft Word and Excel, Power Point is a plus

• Must possess excellent written and verbal communication skills

• Must possess strong organizational and planning skills

• Attention to detail and problem solving skills

• Must have experience with project tracking, expense processing and logging, and employee matrix tracking

• Contract language experience is a plus

• Update job tracking & reports on daily basis

• Accountable for daily/weekly deadlines

• Control office inventory management

• Takes direction from management well

• Knowledge of the landscape industry is a plus

• Must be able to write, read and comprehend written and verbal job instructions/information.

• Must be able to communicate with others

• Must be able to lift, move and maneuver up to 50 pounds on an infrequent basis, and up to 10 pounds on a frequent basis

• Must have endurance necessary to perform these duties throughout a standard eight or ten hour day

• Must be able to work long hours and overtime during emergencies (including holidays, weekends, etc.)

• Must have transportation to and from the office location

• Must be able to pass a pre-employment drug screen

• Must be able to pass a background check and Motor Vehicle Records Check (MVR)

• Must have a valid driver’s license

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066 . We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

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Benefits

We offer a competitive benefits package that provides a foundation of support for the health, safety, and security of you and your family. We are proud to extend a broad selection of benefits to meet your needs—and medical, dental, and vision benefits start on the first day of employment.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

Please note:

• All job offers are subject to pre-employment drug screening and a background check.

• Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position.

Notice to Agencies: We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.