Description

Position Overview:

A growing organization is seeking a dedicated and organized Administrative Assistant to join its team. This important role ensures the smooth operation of a busy office while providing exceptional administrative support, managing front desk activities, and creating a welcoming atmosphere for visitors. The ideal candidate will be a detail-oriented individual with excellent time management and communication skills.

Key Responsibilities:

Administrative Support:

• Provide comprehensive administrative assistance to the CEO, COO, and CSO.

• Maintain and coordinate office-wide calendars and schedules.

• Prepare, proofread, and format correspondence, reports, and presentations.

• Organize and manage physical and digital filing systems.

• Assist with implementing office communication initiatives.

Front Desk Reception:

• Act as the primary point of contact for office visitors, ensuring a professional and welcoming environment.

• Answer and direct phone calls, taking detailed messages as needed.

• Manage incoming and outgoing mail, packages, and courier services.

Office Maintenance:

• Maintain the cleanliness and organization of shared office spaces, including meeting rooms and the reception area.

• Restock office supplies and ensure availability of refreshments and snacks.

• Handle coordination with office supply vendors and service providers.

Event and Meeting Coordination:

• Oversee booking and preparation of conference rooms for meetings and events.

• Assist in planning and organizing company events, including liaising with vendors.

Agent and Client Support:

• Provide administrative support to agents, including document scanning, faxing, and copying.

• Distribute requested materials to agents and clients in a timely manner.

Inventory Management:

• Monitor office inventory levels, including supplies, snacks, and beverages.

• Coordinate inventory ordering and maintain accurate records of purchases.

  Requirements

Required Skills and Competencies:

• Organization & Time Management: Ability to prioritize and handle multiple tasks efficiently.

• Customer Service Orientation: Commitment to providing an excellent visitor and team experience.

• Communication Skills: Professional verbal and written communication.

• Attention to Detail: Strong focus on accuracy and thoroughness.

• Technical Proficiency: Familiarity with office software (e.g., Microsoft Office, Google Workspace).

Qualifications:

• High school diploma or equivalent is required; prior experience in administrative or front desk roles is preferred.

• Strong interpersonal and problem-solving skills.

• Comfortable operating office equipment such as phones, copiers, and scanners.

  TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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