Business Admin Specialist I

Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=534584&lJobSourceTypeID=796&sLanguage=en-us) Job no: 534584

Work type: Staff Full-Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Veteran's Preference Eligible

Department: 63300500 - FS-FIN BUSINESS OFC

Classification Title:

Business Admin Specialist I

Job Description:

Assists in the payroll processing for Facilities Services employees.   Review of time in Kronos

system for upload into Peoplesoft. Submits all payroll data and information by appropriate deadlines. 

Checks for errors, omissions and supervisor’s approval of timecards in Kronos system.  Resolves pay

discrepancies with supervisors. Reviews final pay list every pay period.  Prepares emergency paycheck

requests and other various forms when necessary.  Calculates pay data such as shift differential, travel

time, call backs, and on-call duty, making sure back up documentation is filed appropriately.  Resolves

problems and inquiries concerning payroll actions with Finance and Accounting Payroll Office employees

and Facilities Services departments. Providing excellent customer service.

Assists supervisors/managers/directors with Kronos issues – leave request entry and approval,

missed punches, and entry of paid family leave, jury duty, Worker’s Comp pay codes and other issues as

they arise.

Assists with troubleshooting Kronos errors with importing new hires and status

changes/updates. Unlocking staff when locked out of login screen.

Analyzes and verifies employee’s leave balances for accuracy and completeness.  Ensures

compensatory time earned on timecard has supervisor approval.  Resolves any discrepancies that may

exist.  Notifies department supervisors and employees of errors and/or corrections.  Monitors

computerized leave records and reports.

Assists in maintaining complex filing system and records of a confidential nature.  Confidential

records include Application for Leave of Absence, Jury Duty Summons, and other current payroll

information.  Filing system and computer access requires knowledge of personnel forms and payroll

procedures.

Assists A/P Department in the payment of invoices for Facilities Services.

Work hours: Monday through Friday 8 am to 5 pm. Some overtime may be required.

A criminal background will be conducted.

Requires a valid driver license.

Expected Salary:

$20.00 - $22.00 hourly based on experience.

Minimum Requirements:

High school diploma or equivalent and one year of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

The role requires strong payroll data management, knowledge of State of Florida and University payroll

rules, and familiarity with PeopleSoft, Kronos and AIM.

Proficiency in Excel, data management tools, and accounting software is essential, along with understanding University Leave rules.

The role demands the ability to review data for accuracy, work independently, stay organized, and build good working relationships.

Effective verbal and written communication skills.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Position has been reposted, previous applicants are still being considered.

Health Assessment Required:Yes

Advertised: 12 Mar 2025 Eastern Daylight Time

Applications close: 19 Mar 2025 Eastern Daylight Time