Front Office Receptionist- Student Assistant

Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=534909&lJobSourceTypeID=796&sLanguage=en-us) Job no: 534909

Work type: Student Ast

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support

Department: 04010000 - SL-STUDENT LIFE

Classification Title:

Front Office Receptionist- Student Assistant

Job Description:

Job Summary:

The Office of the Vice President for Student Life seeks an outgoing and student assistant to join the department as an Office Assistant. Student-employees who hold this position often serve as a first point of contact for the public, guests, prospective and incoming students and VPSL faculty & staff. Your ability to anticipate needs, exercise discretion and confidentiality, and effectively prioritize tasks will be crucial in this role. Federal work study preferred but not required.

Job Description:

Duties and Responsibilities:

• Assist visitors, staff, and faculty with questions or concerns

• Answer and direct calls, addressing inquiries and messages appropriately and accurately.

• Maintain the cleanliness and organization of the office suite.

• Assist staff with a variety of administrative needs including event preparation, emailing, errands, and other tasks as requested.

• Review/sign for packages, sort incoming mail, assist in processing outgoing mail.

• Proactively seek administrative support projects; assist staff with day-to-day responsibilities: filing, scanning, shredding, data entry, etc.

• Other duties as assigned by department.

Expected Salary:

$13.00 per hour

Minimum Requirements

• Must be available to work Monday & Friday, 8am – 12pm or 1pm – 5pm. (shifts may vary).

• Be available to work during the 2025 summer break.

• Must be a current University of Florida registered for at least half time, in good standing with at least a 2.0+ GPA

• Proficient in Microsoft Office Suite programs (Outlook, Word, Excel).

• Effective communication skills

• Excellent customer service skills and attention to professionalism, dependability, and timeliness.

Preferred Qualifications

• Be available to work during the 2025 summer break.

• Demonstrate professional etiquette in the office, on the phone, and in person.

• Must be available to work Monday & Friday, 8am – 12pm or 1pm – 5pm. (shifts may vary).

• Ability to critically analyze situations and actively problem solve

• Ability to work well within a team and build positive relationships

• Demonstrated dependability, attention to detail, timeliness, and professionalism

• Ability to communicate effectively (verbal and written communication)

Special Instructions to Applicants:

In order to be considered, you must upload your resume and class schedule.

Students seeking FWS employment should attach a copy of their Financial Aid Award Page, which contains the Federal Work Study award as proof of FWS eligibility. To locate your Financial Aid Award Page, go to Financial Aid Award Page (https://one.uf.edu/financialaid/aidyear) . Please contact Student Financial Aid if you have questions about your eligibility.

Application must be submitted by 11:55 p.m. (ET) on February 27th, 2025.

Health Assessment Required:No

Advertised: 18 Feb 2025 Eastern Standard Time

Applications close: 27 Feb 2025 Eastern Standard Time