WSP is a global leader in the Land and Environment sector. Headquartered in Montreal, where it all began, we are proud to serve communities from coast to coast to coast and beyond. We have more than 65,000 multidisciplinary professionals around the world who collaborate daily to protect and conserve natural landscapes, create strong foundations for communities to build on, and advocate for sustainable development to fight climate change.

As a member of the team, you'll have access to an unparalleled network of resources, expertise, and countless opportunities to collaborate on exciting projects with a variety of teammates, from marine biologists to geotechnical engineers, environmental experts to project management professionals and more.

We are looking for a Project Coordinator to join our growing project management group, based in Montreal or Gatineau.

The Project Coordinator is expected to be involved in certain stages of a project's lifecycle (i.e., start-up, planning, execution, monitoring and control, and/or close-out) for consulting services related to various multidisciplinary projects. Most components of this role will be related to engineering and/or environmental consulting areas. The Project Coordinator will work closely with Project Managers, Project Leads and Technical Managers and ensure the proper delivery of projects within budget and schedule.

RESPONSIBILITIES

• Implement and coordinate the project in accordance with the approach of the WSP Project Management methodologies and established quality control procedures.

• Communicate with the project team to help track and control budgets, expenditures, and schedules.

• Provide the project manager with regular updates on project controls, progress, and forecast trends.

• Liaise with subcontractors and vendors and assist in the preparation of subcontractor work orders and invoicing of payments.

• Create and update project budgets and schedules and report issues to the project manager.

• Interface with the accounting team to ensure compliance with client invoicing requirements, participate in the preparation of invoices and facilitate timely payments.

• Participate in the development and monitoring of health and safety requirements and associated SS plans.

• Coordinate written and oral communications from the project team and document meetings, interactions and activities with clients.

• Identify requirements and prepare change orders.

• Review the team's resource requirements and prepare basic work orders.

• Coordinate the logistical needs of the project team, such as travel and mobilization.

• Interact with customers according to the needs of the project managers.

• Coordinate the preparation and distribution of the various project deliverables.

• Assist in the preparation and submission of project notifications.

• Ensure that project records are kept up to date using the specified document control system.

• Assist in the drafting of proposals and coordinate contributors to proposals as appropriate.

• Coordinate the closure of the project through the archiving of all project documentation, including lessons learned documentation, client feedback documentation, sub-consultant evaluations, and project experience sheets.

QUALIFICATIONS

• Advanced degree or university degree in the field of environment, science, engineering, or a business-related field.

• Basic knowledge of project management principles and the PMI-Project Management Institute's body of knowledge.

• Fluency in French and English.

• Excellent organizational skills.

• Exceptional attention to detail and precision.

• Proven ability to meet tight deadlines, manage priorities and work under pressure in a fast-paced environment.

• Strong interpersonal and communication skills.

• Ability to quickly assimilate processes and prioritize customer requirements.

• Excellent team player, self-motivation and proactive spirit, with a flexible and pragmatic attitude.

• Excellent computer skills, including knowledge of Microsoft Word, Excel, Project and Adobe Acrobat software. Oracle and Power BI are assets.

• Previous experience in the field of consulting is an asset.

• Experience in field logistics and procurement, as well as travel booking, is an asset.

• Experience in the mining or construction industry or in the fields of environment and engineering is an asset.

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP :

• We value our people and our reputation

• We are locally dedicated with international scale

• We are future focused and challenge the status quo

• We foster collaboration in everything we do

• We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY. (https://www.wsp.com/en-CA/careers/notice-to-staffing-agencies)