Administrative Assistant III - Economics and Business

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Administrative Assistant III - Economics and Business

Salary

$23.97 - $30.00 Hourly

Location

Golden, CO

Job Type

Full Time

Job Number

GLA - JR105952 - 12/24

Department

Colorado School of Mines

Opening Date

12/17/2024

Closing Date

1/6/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1500 Illinois St. Golden, CO 80401

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Human Resources, 303-273-3250, recruitment@mines.edu

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."

Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.

MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

• Medical, Dental, and Vision Insurance

• Generous vacation and sick leave plus 13 paid holidays

• State pension plan (PERA)

• Parental Leave

• Reduced cost tuition for employee and family members

• Life and Disability Insurance

• Professional growth and training opportunities

• Access to technology and equipment

• Colorado State Employee Assistance Program

• Access to a world-class recreation center

• Interaction with an international population and cultural events

Description of Job

Mines invites applications for an Administrative Assistant III position. The position works 40 hours per week on-campus and will provide clerical and administrative support for the Economics and Business Department.

Duties include maintaining administrative files; maintaining confidential databases, including Workday; answering phones, directing calls and responding to requests for information; processing incoming mail; routing documents; processing and logging faculty and student forms; making logistical arrangements for events; processing requests for payments; tracking financial transactions, managing the calendars, attending meetings and taking minutes; monitoring accounts and providing administrative support as needed. This position will manage the department websites and develop communication and marketing material for department related events.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: (New)

G3A4XXADMINISTRATIVE ASSISTANT III (https://drive.google.com/file/d/0B4enHpLSVk4eMWdzbVhaZTJDWW8/view?usp=sharing&resourcekey=0-b3y8iaBxItfgb77tjmzofw)

MINIMUM QUALIFICATIONS:

Experience Only:Three (3) years of administrative experience which included front desk reception, records management and basic technical accounting/bookkeeping responsibility. Must have proficiency with spreadsheet and word processing software (i.e. Word and Excel). Daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds. Must have excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on-the-spot answers to administrative questions that arise. Must have excellent judgment and discretion and be able to work confidentially with sensitive and protected information.

OR

Education and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at benefits@mines.edu .

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

This position requires: Experience Only: Three (3) years of administrative experience which included front desk reception, records management and basic technical accounting/bookkeeping responsibility. Must have proficiency with spreadsheet and word processing software (i.e. Word and Excel). Daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds. Must have excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on-the-spot answers to administrative questions that arise. Must have excellent judgment and discretion and be able to work confidentially with sensitive and protected information. OR Education and Experience:A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT. Do you meet this requirement?

• Yes

• No

  02

  If you answered "yes", please explain how you meet this requirement. If you answered "no", please enter "n/a".

  Required Question

Agency

State of Colorado

Address

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Website

https://careers.colorado.gov/

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