Description We are offering a permanent employment opportunity for a meticulous and highly organized Executive Assistant in Grand Rapids, Michigan, United States. In this role, you will play a crucial part in supporting our CEO by managing their schedule, preparing for meetings, and assisting with other administrative tasks.

Responsibilities:

• Manage the CEO's calendar meticulously, ensuring that all meetings are properly scheduled and attended.

• Prepare necessary documentation for meetings, including agenda preparation and meeting minutes.

• Handle travel arrangements and logistics for the CEO, ensuring smooth and efficient trips.

• Communicate effectively with various teams and individuals across the organization.

• Handle correspondence and other forms of communication on behalf of the CEO.

• Utilize Microsoft Office suite, including PowerPoint, SharePoint, and Excel for various tasks such as report generation and budgeting.

• Assist with Human Resources tasks such as high-level interview scheduling.

• Maintain and manage customer credit records and process credit applications when necessary.

• Monitor customer accounts and take appropriate actions when required.

• Offer flexibility in rapidly changing business environments, capable of adjusting plans and schedules as needed. Requirements • Proficiency in ADP - Financial Services is required to manage financial aspects of the role effectively

• Familiarity with Cisco Webex Meetings is needed for effective remote communication and meeting coordination

• Experience with Concur is necessary for managing expenses and travel arrangements

• Knowledge of CRM systems is essential for managing client relationships and tracking interactions

• Proficiency in using Kronos Timekeeping System is needed for accurate tracking of hours worked

• Experience with About Time software is required for efficient time and project management

• Strong calendar management skills are necessary to organize and manage the executive's schedule effectively

• Excellent communication skills are crucial for efficient internal and external communication

• Ability to manage and coordinate conference calls is needed to facilitate seamless communication

• Strong skills in detail-oriented correspondence are necessary for writing and managing emails and letters. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .