Academic Assistant II, Career Level B3, Full time 12 months

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Please see Special Instructions for more details.

Selected candidate must successfully pass a background check prior to first day of employment.

Posting Details

Position Information

Date New Hire Needed

Job Title Academic Assistant II, Career Level B3, Full time 12 months

Department Dean of the College

Position Summary Information

Job Summary

ABOUT GRINNELL COLLEGE

Grinnell College is a private liberal arts college located in Grinnell, Iowa and is ranked #11 on the U.S. News and World Report’s list of Best National Liberal Arts Colleges.

Grinnell College is a top ranked Liberal Arts institution that values diversity, equity, inclusion, social justice, intellectual freedom, and social responsibility. We seek candidates that align with these values and have the ability and desire to advance our values and belonging within our community and the communities we engage. Ideal candidates will be prepared to collaborate and contribute to the mission and values of the college across all constituencies.

POSITION SUMMARY

The Academic Assistant II is critical in supporting technology integration into teaching and learning at Grinnell College. Working collaboratively within the academic assistant team and with staff across campus, this position provides a wide range of technical and administrative support. Key responsibilities include assisting with faculty recruitment and department guest support, scheduling rooms, processing course readings, maintaining and updating websites, and serving as a technical resource for software, hardware, and file storage solutions. The Academic Assistant II ensures the smooth operation of processes that contribute to the success of academic programs.

This position requires frequent interaction with internal and external contacts, often involving non-routine matters that demand a high degree of tact, diplomacy, and discretion.

This is a full-time role operating 12 months per year.

Responsibilities:

• Schedule and manage Music Department events, including coordinating with Conference Operations, creating promotional materials, and submitting royalty rights to ASCAP and BMI .

• Design and archive event posters and programs, collaborating with faculty to gather and finalize content and circulate a weekly newsletter during peak performance seasons.

• Provide administrative and academic support to faculty, including processing course reserves, scheduling practice rooms, arranging department guest visits, and acting as a communication liaison.

• Maintain and update web content to align with college standards and coordinate intranet site management with ITS and Communications staff.

• Coordinate orientation, manage space usage, and liaise with adjunct instructors and students to oversee the Applied Music Associate ( AMA ) program.

• Manage office operations, including supervising student assistants, serving as an information resource for visitors, and coordinating electronic building access and key distribution.

• Support faculty recruitment and hiring by assisting search committees, managing the online application system, and coordinating all aspects of the interview process.

  Minimum Qualifications

• High School diploma or General Education Degree ( GED )

• Three years or more of experience

• Effective communicator across diverse constituencies using various modes of communication.

• Strong customer service and teamwork skills.

• Ability to independently manage workloads, prioritize tasks, and meet deadlines in a dynamic environment.

• Commitment to Diversity, Equity, and Inclusion.

• High accuracy, attention to detail, and minimal supervision required.

• Skilled in composition, editing, and proofreading, emphasizing grammar and punctuation.

  Preferred Qualifications

• Bachelor’s Degree preferred.

• Microsoft Office Specialist Certification in Word, Excel, Outlook, and PowerPoint preferred

  Link to Job Description Academic Assistant II (http://web.grinnell.edu/humanresources/ApplicantTracking/AAII_Bucksbaum.PDF)

  Link to Organizational Chart

  FLSA Category Non-Exempt

  Staff/Faculty Staff

  Employment Status Full-Time

  Employment Category Regular

  Posting Date

  Closing Date

  Special Instructions to Applicants

Selected candidate must successfully pass a background check prior to first day of employment.

Open Until Filled No

Posting Number S01129

Diversity Statement

Grinnell College is committed to establishing and maintaining a safe and nondiscriminatory educational and working environment for all College community members. It is committed to a policy of nondiscrimination in matters of admission, employment, and housing, and in access to and participation in its education programs, services, and activities. The College does not discriminate on the basis of race, color, ethnicity, national origin, age, sex, gender, sexual orientation, gender identity or expression, marital status, veteran status, pregnancy, childbirth, religion, disability, creed or any other protected class. Discrimination and harassment on any of the bases covered by state or federal antidiscrimination statutes is unlawful and a violation of Grinnell College policy.

Professional References

Professional References

Instructions

Supplemental Questions