Administrative Specialist I

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Administrative Specialist I

Salary

$37,782.00 - $66,120.00 Annually

Location

Guilford County, NC

Job Type

Permanent Full-Time

Job Number

25-01670

Department

Dept of Transportation

Division

State Hwy Administrator - Div of Hwys

Opening Date

02/06/2025

Closing Date

2/12/2025 11:59 PM Eastern

Job Class Title

Administrative Specialist I

Position Number

60024479

Section

Division 7 / McLeansville Equipment

Salary Grade

NC08

• Description

• Benefits

• Questions

Description of Work

This position with NCDOT offers full State Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

This position is the Administrative Specialist I in the Camp Burton Equipment Shop. This position will serve as an assistant to the Administrative Specialist II, Area Equipment Superintendent, and Supervisors in a variety of administrative/clerical duties such as but not limited to answering the telephone, payroll entry, reconciling p-card invoices, ordering fuel for 6 equipment shops, bi-weekly fuel/oil inventory, ordering license tags/fuel keys, processing equipment accident reports and data entry. The selected applicant will work with internal/external customers in reconciling invoices daily. This position will operate a personal computer and use a variety of applications including, but not limited to, SAP, Ariba, Microsoft Word, and Excel. Ability to reference Personnel, and Policy & Procedures Manuals. This position utilizes a variety of office machines including, but not limited to, printers, copiers, calculators, scanner, and shredder. Ability to stoop and bend for filing purposes. Ability to work independently, prioritize daily tasks, process technical information, and follow oral and written instructions. General knowledge of office work procedures, methods, and practices. Assists Supervisors as needed.

Knowledge, Skills and Abilities / Competencies

Applicants must submit an application that clearly reflects work experience that demonstrates the following:

• Experience reviewing detailed documents and records for accuracy and completeness

• Experience with Microsoft Office using programs such as Word, and Excel

• Experience completing and/or maintaining records and reports

• Experience interpreting and/or explaining policies, procedures, and laws

• Data entry experience entering and extracting information from a mainframe database or web based

Additional Expectations:

Microsoft Office and SAP experience preferred. This position is expected to work during inclement weather conditions. Selected applicant will be expected to legally operate a motor vehicle.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

High school diploma or General Education Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

Supplemental Contact Information : Heather Overcash 336-487-0000

Applicants must meet both the minimum requirements and all posted Knowledge, Skills and Ability requirements to be considered Qualified for the position. It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience as well as the posted knowledge, skills and abilities for this position. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

• Yes

• No

  02

  Which of the following best describes your level of experience reviewing detailed documents and records for accuracy and completeness.

• None

• Less than 1 Year

• 1 - 2 Years

• 2 - 3 Years

• 3 or More Years

  03

  Explain how you have experience reviewing detailed documents and records for accuracy and completeness.

  04

  Which of the following best describes your level of experience with Microsoft Office using programs such as Word, and Excel?

• None

• Less than 1 Year

• 1 - 2 Years

• 2 - 3 Years

• 3 or More Years

  05

  Explain how you have experience with Microsoft Office using programs such as Word, and Excel.

  06

  Which of the following best describes your level of experience with maintaining records and reports?

• None

• Less than 1 Year

• 1 - 2 Years

• 2 - 3 Years

• 3 or More Years

  07

  Explain how you have experience completing and/or maintaining records and reports.

  08

  Which of the following best describes your level of experience with interpreting and/or explaining policies, procedures, and laws?

• None

• Less than 1 Year

• 1 - 2 Years

• 2 - 3 Years

• 3 or More Years

  09

  Explain how you have experience interpreting and explaining policies, procedures, and laws.

  10

  Which of the following best describes your level of experience with data entry, entering and extracting information from a mainframe database or web based?

• None

• Less than 1 Year

• 1 - 2 Years

• 2 - 3 Years

• 3 or More Years

  11

  Explain how you have experience with Data entry experience, entering and extracting information from a mainframe database or web based.

  Required Question

Employer

State of North Carolina

Website

http://www.ncdot.gov/

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