Mission-Driven. Honor-Bound. Fairbanks Morse Defense. What's your calling? For the men and women of Fairbanks Morse Defense it's the rapid and effective support of the fleets that entrust us to design, develop, and deliver the best naval power technology on the planet. We're one of the nation's leading marine defense contractors because of the highly trained and dedicated teams that provide reliable power systems, parts, and aftermarket services to the U.S. Navy, Coast Guard, Military Sealift Command, and Canadian Coast Guard. When you join Fairbanks Morse Defense, you join a legacy of commitment that spans 150 years. Fairbanks Morse Defense offers competitive benefits with a wide range of training and development opportunities. Our world-class teams are dedicated to helping every individual achieve their full potential. Discover what it's like to be a part of the Fairbanks Morse Defense team here: https://www.fairbanksmorsedefense.com/careers American Fan is a manufacturer of air movement equipment for Industrial, HVAC, Commercial, Marine, and specialty markets. Throughout our history, the quality and reliability of our products has been built upon a solid foundation of unrivaled application expertise and technical leadership. As a small manufacturer who is part of a well-respected international corporation, we are best known for our willingness to design and manufacture specialty air movement products for unique applications. Our sales distribution base consists of a diverse group of knowledgeable agents/representatives. Together with our in-house sales staff they deliver a very high level of customer service. Job Description Job Title: Office Administrator Date: December 2024 Reports To: Vice President and General Manager Summary American Fan has an opportunity for an Office Administrator, supporting the Vice President, Finance Director, HR Business Partner and other Senior Leadership. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. Primary Duties and Responsibilities Administrative Support

• Administrative support for the VP / GM, Finance Director, HRBP and other Senior Leadership
• Update calendars and schedule meetings for VP and other Sr. Leadership as needed
• Organizing, Filing and Scanning documents for VP, Finance and HR as asked to maintain proper recordkeeping.
• Help prepare expense reports for VP, Finance and HR. Properly coding and scanning each receipt to ensure compliance with company procedure.
• Efficiently scan and process incoming checks, ensuring accuracy and adherence to company policies and procedures.
• Enter financial data into company systems accurately and maintain comprehensive records to ensure data integrity
• Working with HR on various tasks, including planning and promoting company wide event

General Support

Help maintain and beautify conference rooms on a weekly basis throughout the facility .

Answering, screening and forwarding incoming phone calls

Maintain office security by following safety procedures and controlling access via the reception desk

Monitor logbook, issue visitor badges and ensure that guests have been properly cleared by FMD Visual Compliance before accessing the facility

Scheduling travel for employees to travel through Concur. Follow through on reservations and updates as they occur

Ensuring that the proper PPE and Safety supplies are always on hand and up to date around the office. Coordinate with EHS and Operations to ensure this is on hand on the shop floor as well. Assist with ordering as needed.

Manage incoming and outgoing mail, distributing correspondence to appropriate depar