Position Information

Posting NumberSRGV8110

Working TitleGRANTS ADMINISTRATION SERVICES SPECIALIST

Number of Vacancies1

LocationHarlingen, Texas

DepartmentSchool of Medicine / Primary and Community Care ISU

FTE1.0

FLSAExempt

Scope of Job

To provide professional support related to post-award grants and contracts administration. Day-to-day oversight of grant activity for the ISU including, but not limited to, budget development/monitoring, reporting, financial request processing, regular communication with PI/grant groups.

Description of Duties

• Responsible for post-award functions that include receiving, reviewing, analyzing and processing a variety of business, financial and payroll/personnel related transactions into a variety of the University software systems. Transactions include a combination of accounting (posting/reconciling/analysis/forecasting), budget development and monitoring, purchasing, procurement card, inventory, records management and project scheduling. Prepares, analyzes and creates statistical, financial and various other reports for the college grant administrator.

• Coordinates recruitment and hiring efforts for grant-supported faculty, staff, undergraduate and graduate students.

• Tracks and monitors grant budgets according to University policy and government regulations; creates monthly budget projections based on the received spending plans; maintains and monitors budgets completes and/or reviews necessary forms (e.g., cost share forms, purchase orders, etc.) related to grant expenditures, and monthly reconciliations.

• Provides information and direct assistance required to complete contract and grant closeouts, as needed.

• Creates accounts in the financial accounting system and makes changes to the award or budgets in agreements with grant specifications as instructed and in coordination with the Grants and Contracts Office.

• Provides support for the administration of grant activity by assisting faculty and administrators in administering grants and complying with University policy and agency regulations.

• Creates and maintains computerized files and databases on proposal and grant activity; retrieves information for periodic reports and ad hoc reports as requested by department administrators.

• Assist the college grant administrator in providing grant-related procedure training to faculty and other departmental staff.

• Serves as resource person for funding source information and administrative policies and procedures of granting agencies and University.

• Coordinates and monitors grant budget activity for University grants to ensure compliance with University policy and federal and agency regulations; reviews and approves grant related personnel appointments on behalf of administrator; provides assistance and advice to project directors on procedural matters, reporting requirements and closeout of grant activity.

• Performs other duties as assigned.

Supervision Received

General supervision from assigned supervisor.

Supervision Given

Direct supervision of assigned staff.

Required Education

Bachelor’s degree from an accredited university.

Preferred Education

Bachelor’s degree in a business- related field from an accredited university.

Licenses/Certifications

None

Required Experience

Two (2) years of experience working with grants administration and grant-related functions.

Preferred Experience

Experience obtained in a higher education setting. Knowledge of contract and grant administration.

Equipment

Use of standard office equipment.

Working Conditions

Location: Harlingen or Edinburg. Needs to be able to successfully perform all required duties. Office Environment; some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.

Other

Excellent time management skills. Great attention to detail. Strong analytical and problem-solving skills. Strong written and communication skills.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date03/17/2025

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: *Date of Birth *Social Security Number *Gender *Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-8880 and/or careers@utrgv.edu.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .

Quick Linkhttps://careers.utrgv.edu/postings/46273

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you now, or previously, employed by The University of Texas System or any of its institutions?

• Yes - I currently am employed by the UT System or its institutions

• Yes - I have previously been employed by the UT System or its institutions

• No - I have never been employed by the UT System or its institutions

• • Are you a current UTRGV employee?

• Yes

• No

• • Please select your highest level of completed education.

• 6th grade education

• 10th grade education

• High School Diploma or GED

• Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

• Bachelors Degree from an accredited university

• Masters Degree from an accredited university

• Ph. D. or other terminal degree from an accredited university

• None of the above

• • Please provide the field of study for your education:

(Open Ended Question)

• • Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 years

• 5 years

• 6 years

• 7 years

• 8 years

• 9 years

• 10 years

• Over 10 years

• • Do you meet the minimum requirements for this position?

• Yes

• No

Applicant Documents

Required Documents

• Resume

• Unofficial Transcripts

Optional Documents

• Cover Letter/Letter of Application

• Reference Letter 1

• Reference Letter 2

• Reference Letter 3

• Certifications and Licenses

• Training Certificates

• Other Document

• List of 3 References

• Unofficial Transcripts 2

• Unofficial Transcripts 3

• Letter of Interest

• Unofficial Graduate Transcripts

• Additional Document