Classification:

Non-Exempt

Reports to:

Director of Human Resources

Date created:

05/04/2023

Job Description

Summary/Objective

The Human Resources Associate is responsible for administering the recruiting, onboarding and assessment processes as well as training and development programs. This position also provides assistance in all areas of the HR life cycle.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Recruiting:

• Develops, facilitates, and implements all phases of the recruitment process.

• Drafts and revises job descriptions.

• Posts all positions internally and/or externally and proactively determines, prior to posting with managers/supervisors, any specialized external sites in which to post positions and/or source candidates.

• Sources and attracts candidates by using social media outlets and third parties.

• Conducts market research to identify the workforce available in specific locations.

• Complies and assists with Houck’s Affirmative Action and Diversity, Equity, and Inclusion (DEI) Plans.

• Works with managers and supervisors on recruiting initiatives with schools and new venues.

• Attends job fairs and other recruiting events.

• Compiles applicants and hiring statistics for annual Affirmative Action review.

• Meets with and assesses applicants for specific positions.

• Pre-placement tests scheduling

• Coordination with Marketing on Ads creation

Onboarding:

• Acts as main point of contact for new hires before hire and for the duration of the Introductory Period.

• Manages all aspects of new hire onboarding including post-offer testing, document collection, I-9s, E-Verify and the “path to citizenship” initiative.

• Reports new hires as required by state regulations.

• Tracks and processes qualifying employee WOTC records with third party administrator.

• EDI (Electronic Date Interchange) with Payroll for new hires.

Assessments and Training:

• Tracks and schedules new hire training, introductory Period, and annual reviews.

• Administers skills assessments.

Backgrounds:

• Processes post-offer backgrounds for required office positions.

• Performs reference checks.

General HR duties:

• Consults with line management, providing HR guidance when appropriate.

• Analyzes trends and metrics in partnership with the HR group to develop solutions, programs and policies.

• Assists with complex employee relations issues. Conducts effective, thorough and objective investigations.

• Maintains in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance.

• Provides day-to-day performance management guidance to line management (e.g., coaching, counseling, career development, disciplinary actions).

• Works closely with management and employees to improve work relationships, build morale, and increase productivity and retention.

• Provides HR policy guidance and interpretation.

• Provides assistance and input on business unit restructurings, workforce planning and succession planning.

• Performs other related duties as assigned.

Competencies

• Ability to maintain the highly confidential nature of human resources work.

• Possess a working knowledge of employment law and regulations related to hiring and other human resources processes.

• Detail oriented.

• Excellent organizational skills.

• Excellent time management skills and ability to prioritize.

• Ability to analyze information and work independently to recommend solutions.

• Ability to meet deadlines while being thorough and accurate.

• Ability to follow verbal and written communication instructions.

• Ability to interact professionally and effectively with all levels of staff and management.

• Ability to work in a fast-paced environment while adapting to changing priorities.

• Ability to work independently and as part of a team.

• Proficient with computers, social media, Microsoft Office applications and Excel.

• Personal Effectiveness/Credibility.

• Communication/People Skills.

• Tact, above average communication skills, ability to work effectively with both employees and managers. Ability to convey a positive and professional image to applicants and employees.

• Interpersonal relationship building.

• Understand compensation, benefit, organizational, and regulatory requirements.

• Knowledge of employment law, compensation, and recruitment practices.

Supervisory Responsibility

This position has no supervisory requirements.

Position Type

Full Time

Required Education and Experience

• High School Diploma or GED. Degree in HR or Business Administration. SHRM-CP or PHR certification preferred.

• Spanish preferred.

• Preferred experience with diversity recruitment strategies.

• Valid Drivers’ License.

  Travel

Occasional travel may be needed to meet with candidates and attend recruiting events.

Work Environment

This job operates in a professional office environment. The use of computers, printers, telephones, photocopiers, scanners, filing cabinets and fax machines is required.

Physical Demands

The described physical demands below must be met by an employee to successfully perform the essential functions of this job.

This position is mostly sedentary with some filing required. This requires the ability to sit for long periods of time, open filing cabinets, lift files and stacks of paperwork, bend and stand when necessary.

Typing on, operating and looking at a computer for long periods of time is also required.

Other Duties

This job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, activities and responsibilities may change at any time.

Houck Group, Inc. is an Equal Employment Opportunity employer.