TITLE: Administrative & Accounting Assistant EMPLOYMENT: Full-Time REPORTS TO: Clerk {#title-administrative-accounting-assistant-employment-full-time-reports-to-clerk data-start="432" end="449"}

GENERAL: {#general data-start="432" end="449"}

An at-will position under the general direction of the Clerk. Performs a variety of clerical, accounting, and administrative tasks including answering the telephone, greeting visitors, and providing administrative and accounting support.

ESSENTIAL DUTIES AND RESPONSIBILITIES: {#essential-duties-and-responsibilities data-start="691" end="738"}

An employee in this position is required to perform the following essential functions with or without reasonable accommodations. These examples are not an exhaustive list of the duties which the employee may be expected to perform.

• Provides first point of contact for incoming phone calls, general emails, and walk-in customers. Answers questions when possible, providing limited policy interpretation.
• Answering the telephones; referring incoming calls and taking messages, including listening to complaints from the public and responding appropriately. Checking voicemails daily and relay messages as needed.
• Processes activities in the accounts receivable program such as invoicing, maintaining accurate records and collections.
• Assist with accounts payable as needed.
• Final processing and invoicing of permit and checking for valid insurance certificates.
• Assists in the administration of the office by becoming knowledgeable of the Finance/HR Director and Clerk's job duties and assists when needed to contribute to the effectiveness and efficiency of the Road Commission.
• May be required to perform a variety of tasks as requested, with complete confidentiality, by the Managing Director, Finance/HR Director and/or the Clerk.
• Orders office supplies and other office-related items when requested and maintains the inventory of office supplies.
• Prepares travel arrangements and registration for meetings for employees and board members.
• Communicates with various agencies relative to emergencies, road closures, and reopening of roads.
• Coordinates meetings and events including preparation, set up, clean up, and aiding with presentations used by staff.
• Creates forms, spreadsheets, and other aids to organize better and document the activities of the Oceana County Road Commission.
• Responsible for typing correspondence, letters, notices, memorandums, etc. and filing.
• Prepares or assists in the preparation of bidding documents.
• Process receipts from cash, check, and/or electronic payments.
• Other job functions that may arise relative to any Road Commission necessary activity.

The above list of duties and responsibilities is intended to describe the general nature and level of work to be performed by the Administrative & Accounting Assistant. The list is not to be considered exhaustive and is subject to change at any time.

Benefits: {#benefits data-start="4584" end="4602"}