Accounts Payable Clerk

The University of Southern Mississippi is currently accepting applications for the position of Accounts Payable Clerk.

Position Details

Location Hattiesburg

118 College Drive

Hattiesburg, Mississippi, 39406-0001

United States

Division Accounts Payable - Travel

Position Type Staff

Employment Status Full Time

Grant Funded No

Salary Range 13.07 - 15.38

Pay Grade

N04

Posting Close Date October 11, 2024

Special Instructions to Applicants

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Job Summary

The Accounts Payable Clerk audits and processes vendor invoices related to purchase orders and other vouchers for payment as assigned. This position works with University staff and vendors to obtain all needed information to process payments; processes paperwork associated with weekly check run, special checks, virtual vendor payments, and other payments as required.

Primary Job Duties and Responsibilities:

• Reconciles and corrects errors manually and in the accounting systems to prevent over and under payments to vendors. Audits purchase order invoices, remittance vouchers, and employee reimbursement vouchers for payment.

• Maintains a portion of the University’s mechanized accounting records by entering transactions and invoices in order to pay vendors correctly and in a timely manner.

• Processes paperwork related to weekly check run files to print accounts payable checks, Monitors system to ensure checks are printed and distributed correctly. Processes specials checks as needed. Makes deposits and processes checks that have been returned by the Post Office.

• Serves as a department contact for upgrades and testing of software systems.

Assists with training staff on the process of scanning and linking vouchers in SOARFIN.

• Assists Manager and Assistant Manager with review of 1099 withholding queries and the processing of adjustments of SOARFIN vouchers, and assists with the annual preparation and mailing of 1099 documentation.

• Provides the campus community with guidance and assists them with the procedures necessary to ensure that all information is available to pay vendors, and performs other duties as assigned.

Minimum Qualifications

Associate’s degree in related field or two years related experience and/or training; or equivalent combination of education and related experience.

Knowledge, Skills & Abilities

• Knowledge of accounts payable processes and the PeopleSoft or similar accounting system.

• Knowledge and understanding of IRS codes as it relates to 1099 reporting and independent contractors.

• Ability to identify and resolve discrepancies in documents or numeric data.

• Skill in computer office applications with intermediate knowledge and skill of maneuvering within Windows-based software applications such as Microsoft Word and Microsoft Excel.

• Knowledge and skill using Internet browsers to access web sites.

• Basic knowledge and skill of using email to send and receive correspondence.

• Skilled in Microsoft Word, and Microsoft Excel for reports and documents.

• Ability to read and interpret documents such as procedure manuals.

• Ability to write routine reports and correspondence.

• Ability to speak effectively before groups of customers or employees.

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

• Ability to compute concepts such as fractions, percentages, ratios, and proportions to practical situations.

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Preferred Qualifications

Bachelor’s degree in Accounting and experience in higher education or governmental operations.

About The University of Southern Mississippi

Since our founding in 1910, The University of Southern Mississippi has remained dedicated to preparing students for success. We deliver programs to more than 13,000 students in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. We are a community-engaged Carnegie R1 university, earning distinction as one of the nation's leading research institutions.

Southern Miss is known for pioneering work in polymer science, ocean science, spectator sports safety and security, and bringing language to children with communication disorders. We are also a national leader in a broad range of disciplines, including cybersecurity, hydrography, nutrition, aquaculture, kinesiology, and economic development, among others.

We produce graduates ready to enter fields that are leading the way in emerging technologies through programs such as computer engineering, information technology, and ocean engineering. We’re developing the next generation of business leaders, while also responding to critical workforce shortages by producing skilled professionals in education and nursing. With a tradition of excellence in the arts, we are one of only 36 public institutions in the nation accredited in four major areas of the arts. Home to the Golden Eagles, our student-athletes compete in 17 NCAA Division I sports. With a culture marked by passion and persistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu.

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.