Description

We are on the lookout for a diligent Office Manager to be a part of our team. The role is based in Hawthorne, California, and involves overseeing the overall operations of our facility, managing purchasing teams, and assisting with HR-related tasks. The Office Manager will also be responsible for account reconciliation and financial reporting.

Responsibilities:

• Oversee the entire operations of the facility, including supervising facility/maintenance staff, planning and implementing projects, adhering to the department budget, and ordering supplies when necessary.

• Manage the purchasing team by implementing a tracking system for all orders, verifying the accuracy of shipments and pricing against purchase orders upon receipt, and developing processes for invoice approval and coding.

• Assist with HR-related tasks such as hiring/onboarding orientation, benefits, and addressing other team member needs as they arise.

• Partner with assigned General Managers to oversee lab operations, including preparing reports related to sales, labor, productivity, material usage, and budget performance.

• Collaborate with finance and accounting departments to identify areas of opportunity and enhance interdependent relationships.

• Oversee and manage budget activities, review preliminary financial statements, and report findings to Regional General Managers.

• Proactively make calls to follow up on completed cases for new and existing doctors and/or for new products, as needed.

• Manage overdue accounts while overseeing the timely posting of cash to accounts for the reconciliation process.

• Ensure compliance with safety, sanitation, legal, and environmental standards.

• Oversee Employee Activity/Engagement Committee and Safety Committees at assigned labs.

• Perform any other duties as assigned.

For confidential consideration, please apply directly with your resume or call Allysa Bayly at (562) 800-3770. If you are already working with a recruiter from Robert Half, please contact him or her directly to expedite your candidacy for this role.

Requirements • Proven experience in Account Reconciliation

• Proficiency in managing Accounts Payable (AP)

• Experience in handling Accounts Receivable (AR)

• Proven skills in conducting Bank Reconciliations

• Demonstrable expertise in Bookkeeping

• Ability to perform Data Entry tasks with precision

• Proficiency in using Microsoft Excel

• Experience in executing Month End Close procedures

• Proven ability in managing Payroll

• Experience in creating Ad Hoc Reports

• Expertise in Financial Reporting

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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