Job Title: Accounts Payable Assistant

Job Description

We are seeking a detail-oriented Accounts Payable Assistant to join our team. The ideal candidate will be responsible for processing invoices, paying vendors, maintaining records, reconciling work, producing financial records, preparing tax records, analyzing accounts, and responding to vendor inquiries.

Responsibilities

• Processing invoices for utilities, products, inventory, employee expenses, and reimbursements.

• Scheduling paychecks and ensuring payment is received for outstanding credit.

• Keeping track of payments, expenditures, purchase orders, invoices, and statements.

• Verifying entries and comparing system reports to balances.

• Creating, managing, and producing financial records that track cash flow and payments.

• Preparing tax records for financial audits.

• Preparing monthly reports and analyzing accounts.

• Responding to vendor inquiries about finances.

Essential Skills

• Accounts payable experience.

• Proficiency in invoice entry and processing.

• Strong accounting and invoicing skills.

• Ability to handle purchase orders.

• Proficiency in Microsoft Office, especially Excel.

• Excellent phone skills and ability to communicate with estimators.

Additional Skills & Qualifications

• Experience in maintaining records and office work.

• Ability to pull job numbers and schedule tasks.

• Experience in handling manifests.

• Construction or similar related experience

Work Environment

This position is in the construction industry and based in an office environment. The role requires working with various computer systems and software, and it involves regular communication with vendors and estimators. The work environment includes standard office hours, and the dress code is business casual.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.