Description

We are offering a contract employment opportunity for an Administrative Assistant for a Hotel located in Honolulu, Hawaii. The successful candidate will play a crucial role in ensuring smooth operations within the office, providing support to the general manager, and effectively managing communication with various stakeholders. To apply for this opportunity, please call us at 80-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.

Responsibilities

• Act as the first point of contact in the office, greeting and assisting visitors and tenants as needed.

• Handle incoming calls and ensure efficient and courteous communication.

• Utilize association software to input and manage data, ensuring all information is up-to-date and accurate.

• Coordinate with various building vendors, scheduling necessary repairs and maintenance as required.

• Assist the general manager with administrative tasks such as check requests, filing, and e-filing.

• Manage office mail and deliveries, ensuring all items are properly processed and delivered.

• Keep the office well-organized and stocked by managing office supplies.

• Notify residents of any issues or changes affecting the community through email blasts.

• Ensure prompt scheduling and payment of performance vendors post each event.

• Maintain existing hard copy files while also ensuring an organized cloud-based system.

• Learn and adhere to the Standard Operating Procedures (SOPs) for office procedures.

Requirements

• Minimum of 2 years of experience in an administrative role.

• Proven skills in Customer Service, with a focus on delivering a positive client experience.

• Proficient in Data Entry tasks, ensuring accuracy and attention to detail.

• Experience in Email Correspondence, effectively communicating with clients and colleagues.

• Ability to handle Inbound and Outbound Calls, providing information and resolving queries.

• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word.

• Experience in scheduling appointments, coordinating between various parties to find suitable times.

• Ability to assist visitors, providing them with a welcoming and helpful service.

• Experience in ordering office supplies, ensuring the office is well-stocked and functioning smoothly.

• Proficient in Mail Processing, sorting and distributing mail efficiently.

• Experience in handling Deliveries, coordinating with Multiple Vendors to ensure timely and accurate delivery.

• Excellent organizational skills, ability to manage multiple tasks and projects simultaneously.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .