Administrative Supervisor - Accounts Payable

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Administrative Supervisor - Accounts Payable

Salary

$2,288.00 - $2,868.30 Biweekly

Location

611 Walker Street

Job Type

Full Time

Job Number

36118

Department

Finance

Opening Date

01/29/2025

Closing Date

2/12/2025 8:22 AM Central

• Description

• Benefits

• Questions

POSITION OVERVIEW

Applications accepted from: ALL INTERESTED

Job Classification: Administrative Supervisor Accounts Payable

Division: Financial Reporting & Operations

Reporting Location: 611 Walker Street

Workdays & Hours: MONDAY – FRIDAY 8:00 AM – 5:00 PM Subject to Change

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS

The purpose of the Administrative Supervisor (Finance) is to perform professional administrative functions related to the development and implementation of policies and procedures in the assigned department. Performs varied administrative functions in the direction and coordination of programs and procedures in the assigned department.

RESPONSIBILITIES:

• Supervises, coordinates, trains and evaluates personnel job assignments for the Accounts Payable (A/P) group.

• May supervise and review the development, implementation and maintenance of specific (A/P) projects and/or policies.

• May coordinate special projects, including planning, research, presentations, and evaluation.

• May direct and review vendor monitoring and evaluation.

• May supervise staff service, including invoice processing, document review, document posting and corrections.

• Investigates special problems encountered by employees; responds to calls from both internal and external customers and may be responsible for projects/assignments that extend beyond the normal scope of subordinate's responsibilities.

• Measures, compiles, and analyzes metrics to assist in citywide central services accounts payable activities.

• Respond to vendor issues or inquiries. Assist in maintaining and updating policies and procedures.

• Ability to apply specific guidelines, internal controls and methodologies.

• Researches and responds to internal and external customer inquiries regarding the payment of invoices, payment of employee reimbursements or status of vendor setup requests.

• Ensures all documentation and authorization is received according to guidelines.

• Discusses questionable information with user departments or team leads and ensures corrections are processed.

  WORKING CONDITIONS

  This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATION REQUIREMENTS

Requires a Bachelor's degree in Business Administration, Accounting, Political Science, Psychology or a closely related field.

EXPERIENCE REQUIREMENTS

Three years of experience in personnel, administration, accounting or a closely related field are required.

Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS:

None

PREFERENCES

Preferences will be given to applicants with a minimum of 18 hours in Accounting; accounts payable experience, good organizational skills, verbal and written communication skills and ability to work effectively with all levels of management.

Additionally, preference will be given to applicants who are able to work in a team environment; displays high attention to detail and possesses strong analytical and problem-solving skills; as well as advanced skills in the use of Microsoft Excel, PowerPoint, Access or similar reporting experience.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED

The department will administer, and the applicant must successfully complete a skills-assessment relevant to job description.

SAFETY IMPACT POSITION: No

If yes, this position is subject to random drug testing if a promotional position; candidate must pass an assignment drug test.

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

Pay Grade: 22

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov or call (832)393-0651.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm. If you need special services or accommodations, call (832)393-0651. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of the information provided.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical

• Dental

• Vision

• Wellness

• Supplemental Insurance

• Life insurance

• Long-term disability

• Retirement pension

• 457 deferred compensation plan

• Employee Assistance Program

• 10 days of vacation each year

• 11 city holidays, plus one floating holiday

• Compensable Sick Leave

• Personal Leave

• Flexible schedules

• Hybrid-Telework for eligible positions

• Professional development opportunities

• Transportation/parking plan

• Section 125 pretax deductions

• Dependent Care Reimbursement Plan

• Paid Prenatal, Parental and Infant Wellness Leaves

• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

01

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

• Yes

• No

  02

  Which best describes your education?

• High School Diploma/ GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• None of the above

  03

  Which area of concentration did you obtain your degree?

• Business Administration

• Accounting

• Political Science

• Psychology

• Other

• I have no degree

  04

  Which of the following best describes your experience working as a progressively responsible professional in personnel, administration, accounting, or a closely related field?

• One year of experience

• Three (3) years to Four (4) years of experience

• Five (5) years to Six (6) years of experience

• Seven (7) years of experience

• I have no experience

  05

  In your most current or previous employment, how many years of verifiable supervisory experience do you have?

• Less than one (1) year of experience

• One (1) year of experience

• Two (2) years of experience

• Three (3) years of experience

• More than three (3) years of experience

• I have no supervisory experience

  06

  What is your level of proficiency utilizing SAP Financial Systems?

• Expert User

• Frequent User

• Occasional User

• I have no experience utilizing SAP Financial Systems

  07

  How many years of verifiable accounts payable experience and processing high volume of invoices do you have?

• Less than one (1) year of experience

• One (1) year of experience

• Two (2) years of experience

• Three (3) years of experience

• More than three (3) years of experience

• I have no experience

  08

  How many years of verifiable experience do you have performing financial monitoring and auditing of vendor accounts?

• Less than one (1) year of experience

• One (1) year of experience

• Two (2) years of experience

• Three (3) years of experience

• More than three (3) years of experience

• I have no experience

  09

  Please indicate your level of proficiency in Microsoft Office products (Word, Access, Excel, PowerPoint, Outlook)

• BEGINNER: Perform daily word processing tasks in Word, enter correct data, create a database, import data from Excel in Access, format cells, rows and columns in Excel, create a PowerPoint presentation file with a title slide, bullet points and place in slide loop mode; creates a new e-mail message, checking e-mail in Outlook.

• INTERMEDIATE: Basic formatting and create a variety of templates, mail merges in Word; create primary key to associate data between multiple tables, create a select query in Access; create, modify, and format charts, use graphic objects to enhance worksheets & charts in Excel; add special affects to presentation (design and animation) in PowerPoint; reply, forward, print and delete an e-mail message in Outlook.

• ADVANCED: Manage table data, sort and filter merges in Word, create a split form and report and back up your databases in Access; use the filter and formula functions to manipulate data in Excel; transition presentation slides, link Excel charts to presentation and add voice in PowerPoint; delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar.

• EXPERT: Produce table of contents, footnotes, endnotes, bookmarks in Word, manage Macro commands, and manage database objects in Access, use advance formula functions (Vlookup, IF, IS) manage macro commands, group rows in Excel; publish presentation online, embed objects into presentation in PowerPoint; managing multiple calendars, set rules for incoming mail, create subfolders for mail to be placed in Outlook.

• I have no experience in working with Microsoft Office Products.

  10

  Are you a current City of Houston Finance Employee?

• Yes

• No

  Required Question