Position Summary:

Provides general and varied business and financial operations support to a department or group of professionals under general supervision. Makes general to complex business process decisions requiring a comprehensive knowledge of a wide range of regulations, policies, procedures and business practices. Specific departments may provide additional guidance with a departmental position description.

Position Key Accountabilities:

• Coordinates the day to day business and financial processes. May trend past performance and forecast future financials.
• Verifies accuracy of all personnel and payroll transactions to conform to university policies and procedures and ensures actions are prepared and processed in a timely manner.
• Regularly handles confidential information and sensitive issues.
• Reviews personnel action forms regarding: appointments, promotions, separations, salary increases and fund source changes. Ensures the necessary approvals are secured.
• Coordinates and schedules Human Resources activities including recruiting and selection for classified staff.
• Monitors open encumbrances. Monitors expenditures and provides a report on the budget status as requested. Provides a comparison between actual and budget.
• Monitors travel, purchasing, payroll, timekeeping, contracts and grants.
• Responsible for acquisition of documents needed to monitor adherence to grant or program requirements.
• Maintains departmental equipment and space inventories.
• Monitors fund sources to verify accuracy to budgetary restrictions. Takes necessary steps to comply with restrictions.
• Provides approval of purchase requisitions based on established signature authority guidelines.
• May direct and manage the daily activities of the department/program through administrative staff.
• May create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters.
• May train entry level support staff. May lead support staff. May assist with interviewing, orientation and scheduling of staff. May provide input into lower level staff performance evaluations
• Generally serves as an administrative liaison with others within and outside assigned areas regarding business and financial issues on purchasing, personnel, facilities and operations.
• Advises on financial and business practices, may draft policies and procedures as assigned by supervisor.
• Responsible for making routine business and financial decisions and judgment calls, and may assist or make recommendations regarding complex or impactful decisions.
• Other duties as assigned.

Certification/Skills:

• Advanced working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required.
• Advanced working knowledge of University financial systems is preferred.

Minimum Education:

• Bachelor's degree in business related field required. Equivalent level of education and/or experience may substitute for education requirement.

Minimum Experience:

• Three (3) years related work experience required.
• Prior experience in finance, accounting, business administration or business management required.
• Database experience, project coordination and java experience is preferred.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code 51.215

Residency Requirement:

Employees must permanently reside and work in the State of Texas.

Equal Opportunity Employer - minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity