Job Title: Executive Assistant

Job Description

• Provide administrative support to our High Ranking Site Director and direct reports.

• Coordinate support for Cell and Gene Technology Leadership and Houston Leadership Teams.

• Welcome and provide information to internal and external customers, vendors, or guests, either in person or by telephone, answering or directing inquiries, representing management, and maintaining relationships with other personnel.

• Complete follow-up conversations on project completion timelines with managers.

• Collect and distribute information, including scheduling, coordinating daily schedules, calendar appointments, compiling information for meetings, and setting priorities.

• Provide administrative support by entering, formatting, scanning, and printing information.

• Complete special projects.

• Maintain timekeeping entries.

• Schedule travel arrangements and expense reports for High Ranking Management as needed.

Hard Skills

• 5-10 years of experience

• Strong attention to detail

• Strong customer service skills

• Experience working with Executives/leadership

• Highly proficient in all MS Office tools (Excel, PowerPoint, Access, Word, and Outlook)

• Arranging customer visits to the site

• Education – HS Diploma required, Associates preferred

Soft Skills

• Strong attention to detail

• Strong customer service skills

• Ability to draft and send sitewide communications

Job Type

This is a contract position with a duration of 6 Month(s).

Work Site

This is a fully on-site position in Houston, Texas.

Work Environment

Must be able to work onsite M-F

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.