MISSION STATEMENT

The mission of The University of Texas M. D. Anderson Cancer Center is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public.

SUMMARY

The primary purpose of the Sr. Administrative Assistant is to provide advanced level administrative and secretarial support.

Sr. Administrative Assistant opportunity in the Gynecologic Oncology Center department. The ideal candidate must have a high school diploma or equivalent and at least five years of administrative/secretarial experience.

Prefer candidates with experience using Microsoft Office Suite and strong written and verbal communication skills. The ideal candidate is self-motivated, highly organized, and able to work both independently and as part of a team. They should be task-oriented, capable of multitasking, and proficient in coordinating meetings, projects, and managing calendars. Experience with Kronos, purchasing, and reconciliation of charges, and managing vendor relationships is a plus.

Shift: Monday - Friday 8:00 am - 5:00 pm hybrid/remote

KEY FUNCTIONS

• Performs complex administrative duties.

• Composes formal and informal correspondence.

• Creates and formats presentations.

• Coordinates human resources activities for the department.

• Interprets institutional policies for employees.

• Monitors and balances company center budget activity.

• Ensures timely submission of required reports/documents for manuscripts and grants by tracking stages, alerting investigators and initiating response process.

• Participates and assists in the patient care process by handling telephone calls from patients, referring physicians, care centers and new patient referral.

• Assists the faculty in building or maintaining their referral practice by providing professional and supportive assistance to new patients and referring physicians.

• Coordinates and maintains trainee, fellowship, observer and/or visitor programs for the department.

• Responsible for departmental purchasing.

• Develops and determines priorities and monitors status of special project.

• Directs and coordinates all project activities through delegated subordinates and establishes budget control systems to control expenditures.

• Special projects including planning and implementing information systems and/or grant and contract preparations.

• Assists in strategic planning for department.

• Coordinates functions including maintenance of physical plant, physical inventory and space planning.

EDUCATION

Required: High school diploma or equivalent. Five years of administrative/secretarial experience. With preferred Associate's degree, three years of required experience and with preferred Bachelor's degree, one year of required experience.

Preferred: Associate's or Bachelor's degree

EXPERIENCE

Required: Five years of administrative/secretarial experience.

Preferred: None

Required: Must pass pre-employment skills test as required and administered by Human Resources.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 173690

• Employment Status: Full-Time

• Employee Status: Regular

• Work Week: Days

• Minimum Salary: US Dollar (USD) 45,500

• Midpoint Salary: US Dollar (USD) 57,000

• Maximum Salary : US Dollar (USD) 68,500

• FLSA: non-exempt and eligible for overtime pay

• Fund Type: Hard

• Work Location: Hybrid Onsite/Remote

• Pivotal Position: No

• Referral Bonus Available?: No

• Relocation Assistance Available?: Yes

• Science Jobs: No

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