Description

Key Responsibilities:

• Work with maintenance and construction to establish a centralized list of pre-qualified subcontractors and vendors.

• Establish master agreements with preferred subcontractors.

• Establish master or national agreements with preferred equipment suppliers.

• Establish master or national agreement with preferred material suppliers.

• Work with project/facility teams to pre-qualify subcontractors and vendors to meet Owner’s and Austin’s requirements.

• Work with project/facility teams to draft, assemble and review subcontract agreements.

• Review certificates of downstream insurance coverages and facilitate compliance with subcontractors and suppliers as necessary.

• Liaise between project managers, risk management department, legal teams, and other parties to resolve subcontract and purchase order agreement-related issues.

• Maintain current list/status of open subcontract agreements

• Maintain accurate and up-to-date contract records and documentation in project files.

• Specifically internal bond and insurance waiver documentation

• Provide guidance on Risk Management requirements to project teams

• Bond Waivers

• Insurance and Terms variance request

• Ensure adherence to company policies and legal requirements.

• Other duties as assigned

Qualifications:

• Minimum of 3-5 years of experience in contract administration, preferably in the construction or insurance industries.

• Strong understanding of maintenance and construction contracts related insurance coverages.

• Detail-oriented with strong organizational skills.

• Proficiency in contract management software, Microsoft Office Suite, Adobe, DocuSign, Microsoft Teams

• ERP software experience, pay application, or payment software experience a plus

• Ability to work independently and as part of a team.

Preferred Qualifications:

• Experience with industrial maintenance, Sipa and construction.

• Spanish speaking bilingual a plus, but not required

Working Conditions:

• Home office/headquarters based with occasional site visits.