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Independence Community College

Position Announcement

Athletics Administrative Assistant & Sports Information Director\ \

Independence Community College (ICC), located in rural southeast Kansas, is seeking a dedicated individual to fill the dual role ofAthletics Administrative Assistant& Sports Information Director.

Position Overview

TheAthletics Administrative Assistantis integral to the smooth and efficient operation of the athletic department and assists with the coordination and execution of college athletic events. In the role ofSports Information Director,the individual will enhance the visibility of ICCs athletic programs, fostering engagement within the college and the surrounding community.

Position Details

This is a full-time, 12-month, salaried, exempt position reporting to the Athletic Director. The salary range is \$46,000 to \$48,000 depending on previous work experience. ICC offers a comprehensive benefits package, including:\ \

• Regular Work Schedule: Monday Friday, 8 a.m. to 5:00 p.m. with a one-hour lunch
• Starting in January 2025, regular work schedule: Monday Thursday 8 a.m. to 5:00 p.m. with a one-hour lunch and workday on Friday (8 a.m. noon)
• Summer Schedule (May 19th August 1st): Monday Thursday 7:30 a.m. to 5:00 p.m., hour lunch and Fridays off
• Earned vacation, personal time, and sick time
• Medical, dental, and vision insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA)
• Participation in the Kansas Public Retirement Systems
• Long-term disability coverage
• Life Insurance
• Additional benefits available

Key Responsibilities

Athletic Administrative Assistant

Supports the athletic director and department by performing a variety of tasks, including:\ \

Communication: acting as a liaison between the athletic director, coaches, students, parents, faculty, staff, alumni, and the community.

Administrative support: answering phones, maintaining athletic calendars, scheduling appointments, managing emails and written correspondence, and processing incoming & outgoing mail.

\ Game Day and other Athletic Events: responsibility for the planning, coordinating, and executing all game day operations for home athletic events, including:

Organizing and operating hospitality rooms

Assisting the athletic director with game officials and game day workers

Coordinating parking, producing event passes, managing ticket sales

Coordinating and managing concession stand

Maintaining accurate receipting, bookkeeping

Maintaining compliant procedures and processes for all cash handling

Scholarships: maintaining accurate records on all athletic scholarships

Assisting the athletic director and coaching staff with managing, supplying, and maintaining athletic scholarship applications

Maintaining accurate scholarship lists to share with appropriate college offices (Financial Aid, Business Office and Administration).

Letters of Intent: producing, processing, recording, and maintaining athletic Letters of Intent

Ensuring compliance with conference and NJCAA eligibility regulations.

Reporting: maintaining accurate records on team eligibility for all sports

Assisting the athletic director and coaching staff with collecting the required materials and program rosters for the registration/Eligibility Coordinator to ensure timely compliance institution, conference, and NJC AA eligibility regulations.

Assisting the athletic director in the preparation of theEquity in Athleticsreport and other required fiscal reports.

Travel Arrangements: scheduling and coordinating all travel arrangements for athletic teams and coaching staff.

Purchasing & Budgeting: ensuring compliance with college procurement policies by:

Assisting athletic director, athletic trainers, and coaching staff with obtaining required supplies

Processing requisitions, purchase receipts, and expense reports for athletics