Position Description

The Vendor Accounting Assistant Manager role reports to the Sr. Manager of Transactional Accounting and is responsible for the direct supervision of Vendor Maintenance and Vendor Accounting personnel. This role is responsible for the accurate reporting and recording of vendor incentives, rebates and cash discounts. The Assistant Manager is responsible for the oversight and administration of supplier enablement on the Coupa S2P platform and oversight of the maintenance and integrity of the vendor master file data, adding, changing, and disabling vendor master records. This position will provide reporting and analysis related to vendor metrics and spend data. Additionally, this position will oversee the preparation of all 1099 reporting, filings and resolve all notices as required.

Essential responsibilities will include:

• Manage and develop Flynn Group’s strategic vendor income initiatives across all FG brands.

• Oversee and maintain the recording and reporting of conference funding, vendor rebates, and vendor discounts to Senior FG Leadership.

• Engage across brand operations and support business areas regarding annual budgets as they relate to FG vendor rebates, discounts, and funding.

• Responsible for Monthly Account reconciliations and rebate and incentive accruals.

• Serve as the liaison with the bank on the administration of the company’s ePayable program.

• Campaign active and future FG vendors to be paid via ePayables to take advantage of tiered spend rebates.

• Responsible for managing the company’s DPO improvement initiative through reporting, analysis, and development of key strategies around ePayables, Cash discounts and payment term optimization.

• Develop, document and review department procedures. Provide recommendations and implementation methods to improve the efficiency of the Vendor Accounting functions.

• Partner with the Procurement department in managing the Source to Pay supplier enablement process including technical support for punchout, catalog and CSP suppliers.

• Oversee daily activities of Coupa Vendor enablement, Vendor Maintenance, and Vendor Accounting personnelprovide on-going coaching of team members, conduct mid-year and annual reviews.

• Oversee and maintain the timely and accurate creation of vendor master file records within SAP and all other systems as needed.

• Develop, own, streamline and standardize the vendor onboarding process including forms and integrations between multiple systems.

• Lead various strategic vendor maintenance projects, including communication to internal stakeholders as well as vendors.

• Responsible for all 1099 processing within IRS regulations and timelines as well as address all Form B inquiries and notices from the IRS to maintain compliance.

• Provide regular reporting and analysis on key vendor metrics and spend data.

• Manage the 3rd party relationship with the CASS and Schneider for utility bill payments and transfers of utilities during acquisitions.

• Provide ad hoc reporting for various projects as needed.

Other

• Support Sr Manager of Transactional Accounting and the Sr Director of Accounting Operations with special projects and other duties as assigned.

Desired Skills and Experience

• Bachelor's degree in accounting or finance required and 5-7 years of accounting experience. MBA or CPA preferred.

• Leadership and direct personnel supervision experience required.

• Self-starter with a desire to learn and an ability to work independently with minimal supervision as well as be a key team player

• Ability to thrive in a fast-paced environment

• Ability to impact operations and effect change without being confrontational

• Excellent communication and interpersonal skills to be able to effectively communicate with multiple departments and across various levels of leadership within the organization.

• Extremely organized and inquisitive with strong analytical and problem-solving skills

• Ability to analyze accounting records and then identify, implement, and adopt methods needed to solve accounting problems

• Proven ability to develop and prepare key reporting that is insightful to business leaders.

• Strong computer skills and intermediate level Excel and Word skills

• Detail oriented with the ability to complete work with minimal errors or corrections needed

Why Work for Flynn?

Flynn Group offers a variety of benefits and perks to encourage and empower our employees. We are committed to helping each employee work and live to his or her fullest potential. We offer a variety of benefits and perks while working for us:

• Medical/Dental/Vision

• Retirement and Savings Plan

• Short- and Long-Term Disability

• Basic Life Insurance

• Voluntary Life Insurance

• Tuition Reimbursement

• Paid Time Off

• Flexible/Hybrid Work Schedules

• Company Outings

• Dining Discounts

• PC/Laptop Purchase Assistance

• On-Site Fitness Center

• On-Site Daycare

• On-Site Café

• FUN Work Environment!

The Flynn Group is an Equal Opportunity Employer