Summary:  The Grant Coordinator -- Budgets & Compliance is responsible for the receipt of and budgeting for all grant related revenue received by the district.   The Grant Coordinator -- Budgets & Compliance is also responsible for the budgeting and monitoring of all expenditures charged to grants by the district including the cost of district personnel working on grant related activities, the procurement of goods or services, and distributions to sub-recipients.  The purpose of this monitoring is to ensure compliance with terms of the grants, as well as state and federal requirements both by the district itself and all sub-recipients as required.  An orientation toward customer service must be obvious in the performance of all job duties.

Essential Duties and Responsibilities: The responsibility of the Grant Coordinator -- Budgets & Compliance encompasses all activities of the ISD and other local school districts that the ISD may service involving grants as designated by department management and shall be directly responsible to the ISD Business Manager.  Work is performed under general supervision.  Examples of required work include:

Work with ISD Business Manager and others to develop and monitor grant-related revenue and expense budgets. Track actual results versus budget

1. Track grant related revenue receipts
2. For grants requiring reimbursement requests make all necessary draws on a timely basis
3. Review appropriateness of all grant related expenditures
4. Charge appropriate indirect costs to grants as approved in the grant agreement and consistent with the grant's budget
5. Evaluate timing of all grant related revenues and expenditures and make necessary carry-over adjustments for each grant as necessary and determine proper timing to be reflected in district's fiscal year budget and actual accounting

Maintain the district's Federal Internal Controls manual related to grants

Sub-recipient monitoring

1. Communicate expectations / requirements to all sub-recipients
2. Review budget submissions from all sub-recipients as required
3. Review all expenditures and related required documentation from sub-recipients

Compliance

1. Review all grant expenditures to ensure they are allowable costs
2. Ensure all required time keeping and record keeping is being done by district and sub-recipient employees working on grants
3. Work with ISD Purchasing Manager to ensure proper procedures are followed for all purchases using grant funds
4. Maintain inventory of any capital assets purchased with federal grant funds
5. Prepare and submit on a timely basis all reports required by the various grant programs and agencies, including Final Expenditure Reports

Prepare for and work with all auditors related to grants

1. District auditors
2. State and/or federal auditors doing program and financial audits of grant programs
3. Goal is 100% "clean" audits

Perform accounting for all grants

1. Working with ISD Business Manager

Serve as district subject matter expert on grants

1. Educate district staff as required on grant related issues
2. Work with District operating staff responsible for grant programs to ensure compliance on all aspects of grant implementation and spending

Receive and process cash receipts for the ISD and prepare deposits for the bank. Create and process invoices and statements to customers accordingly.  Maintain accounts receivable records.

Perform other responsibilities as may be assigned by department management, such as developing and implementing accounting, internal auditing and budgetary control procedures for the ISD primarily related to grants.

The employe