DESCRIPTION

The HR Compliance Project Manager will be responsible for overseeing and managing HR projects to support compliance with Federal, state, local, and provincial laws and regulations in the US and Canada.

This individual will work closely with cross-functional teams and external parties to integrate plans and coordinate execution for large cross-functional projects requiring multiple workstreams.

This role will ensure alignment and engagement by building strong relationships with cross-functional teams and external parties to ensure that implemented solutions and processes adhere to compliance requirements and meet business needs.

Responsibilities include identifying necessary controls to remediate gaps reviewing vendor documents, advising on risk mitigation, implementing controls, and ensuring compliance scope transitions are carried out seamlessly.

Including involves developing and implementing HR policies and procedures, conducting regular audits, and addressing potential compliance issues.

• Participate in, and lead where appropriate, strategic cross-functional projects for critical compliance deliverables.

• Manage projects from inception to completion, fostering a culture of compliance by integrating systems and processes, and leading change management initiatives to ensure smooth implementations.

• Collaborate with various stakeholders, manage resources, and maintain project documentation while also staying updated on industry trends to drive best-in-class compliant HR processes.

• Initiate, plan, execute, monitor, control, and close projects.

• This role will work closely with all HR teams, Legal, IT, and the business to drive specific HR compliance programs/initiatives that attract, engage, and retain talent.

• Project manager and change management

• Key role in the efficient operations of the Compliance Council / HR Compliance

• Lead employment-related compliance readiness

• Develop project plans, timelines, and deliverables to meet HR compliance objectives

• In coordination with Program Managers, develop and maintain compliance monitoring systems and processes for Acosta Group programs

• Stay abreast of regulatory requirements, policies, and procedures set by relevant authorities as well as best practices within the ….

• Provide updates to program leadership and Compliance Council

• Drive review and refinement of processes to ensure ….

RESPONSIBILITIES

ESSENTIAL FUNCTIONS:

• Lead and manage HR compliance-related projects, including but not limited to efforts related to process improvements, system implementations, audits, policy governance, and training initiatives.

• Manage the planning, execution, and delivery of HR compliance projects, ensuring alignment with strategic objectives, business needs, and the law. Lead development of business cases and requirements.

• Manage project timelines, budgets, and resource allocation, and schedule and facilitate productive meetings to ensure successful project completion.

• Leverage and analyze people and organizational data to conduct impact and cost-benefit analysis for projects, validate cost and benefit assumptions with stakeholders, resource managers, and process owners.

• Develop and maintain comprehensive project documentation, including requirements, project plans, and status reports.

• Monitor project performance using KPIs, providing regular and transparent updates to stakeholders.

• Provide project support and track key programs in partnership with other teams such as recruiting, learning and development, employee relations, and human resources business partners (HRBP).

• Support risk assessments and implement mitigation strategies to minimize project delays and cost overruns.

• Facilitate user acceptance testing and ensure that system requirements have been met.

• Oversee the change process associated with HR compliance transformations, including stakeholder communication, resources, training, and supporting strategies.

• Facilitate policy governance processes, including maintaining an accurate repository of current and retired policies, publishing new or revised policies, tracking related change management and communication deliverables to meet deadlines, and facilitating quarterly policy reviews.

• Create and maintain accurate and organized records of HR compliance activities, including policy updates, training materials, and project requirements.

• Manage audits and reviews of HR processes, practices, and records to identify compliance gaps or areas of improvement and recommend corrective actions.

• Support development, implementation, and action planning for employee surveys related to compliance effectiveness and employee engagement.

• Duties and responsibilities may change to support business needs, and this job description may be updated at the Company’s sole discretion.

• Employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

QUALIFICATIONS

Education Required:

• Bachelor's degree

• Human Resources, Business, or related field. In lieu of a degree, a comparable combination of education, job specific certification(s), and experience may be considered.

Work Experience Required:

• Seven (7) years of experience leading project management efforts for HR initiative

• Hands on experience in a Human Resources role (HR compliance, HR Generalist, HRBP, HR Manager, etc.) strongly preferred

• Solid understanding of HR processes and data, as well as how technology can be leveraged to improve these areas.

• PMP certification or equivalent preferred.

• Proven ability to lead and inspire project teams, prioritize and manage details, delegate tasks efficiently, manage project timelines, and drive successful outcomes in fast-paced ambiguous environments.

• Ability to translate HR operational needs from business requirements.

• Demonstrated track record of effectively leading through influence and collaboration.

• Strong technical aptitude with proficiency in HRIS, Microsoft Office products (including advanced Excel skills), and other relevant business applications to support compliant, automated, data driven solutions.

• Proficiency in data analysis and reporting tools.

• Familiarity with local, state/province, and federal/national laws and regulations related to employment.

• Experience with change management principles and methodologies, with a track record of leading successful change initiatives preferred.

Knowledge, Skills, and Abilities:

• Excellent oral and written communication skills, as well as the ability to influence stakeholders at all levels, and develop and execute comprehensive and effective communication plans for project rollout across the organization.

• Strong analytical and problem-solving skills with a continuous improvement mindset.

• Ability to work in a fast-paced, dynamic environment and adapt to changing priorities.

• Creative thinking and the ability to propose innovative solutions to complex problems.

• Strong leadership skills, with the ability to motivate and guide teams towards achieving project goals.

• Proficiency in Microsoft Office applications, including VLOOKUP’s and data analysis in Excel.

• Detail oriented and analytical with the demonstrated ability to perform work with high degree of accuracy.

• Conflict resolution and mediation skills.

• High level of integrity, discretion, professionalism, and sound judgement.

• Maintain confidentiality and handle sensitive information with discretion.

• Work independently and as part of a team.

• Manage multiple projects and activities simultaneously, with a strong ability to work under pressure, prioritize, organize, and deliver results with minimal supervision.

• Available to work extended hours to complete projects and meet business demands, as needed.

• Assess implications of new information and apply to appropriate processes.

• Strong organizational skills with the ability to manage multiple tasks and priorities.

Physical Requirements:

• Stationary position

• Listening

• Color Perception

• Carrying - Occasionally

• Ability to travel distances - Occasionally

Personal Skills Requirements:

• Analysis/Comprehension

• Judgment/Decision Making

• Ability to Manage Others

• Ability to Work without a Supervisor

• Strong Communication Skills

• Time Management

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ABOUT US

Acosta and Mosaic are the sales and marketing powerhouses behind the most recognized and proven brands with top retailers in the United States and Canada. We offer flexible services that maximize efficiency. Acosta has the talent and technology to build data-, reach- and relationship-driven strategies to execute those strategies, and the tools to monitor, track and optimize metrics-based results for customers and retailers.

Acosta and its subsidiaries, in good faith, believes that this posted range of compensation is the accurate range for this role at the time of this posting. Acosta may ultimately pay more or less than the posted range depending on candidate qualifications and locations. This range may be modified in the future.

Acosta and its subsidiaries is an Equal Opportunity Employer

We are committed to providing accommodations for persons with disabilities. If you require accommodation, we will work with you to meet your needs, to the extent required by law.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Mosaic reserves the right to modify all or part of any job descriptions at its discretion in order to meet and or exceed the needs of the business.

By submitting your application you agree with and accept the Acosta Privacy Statement and Terms of Conditions.

Acosta et Mosaic sont les forces motrices en matière de ventes et de marketing derrière les marques les plus reconnues et éprouvées auprès des principaux détaillants aux États-Unis et au Canada. Nous proposons des services flexibles qui maximisent l’efficacité. Acosta possède le talent et la technologie nécessaires pour élaborer des stratégies axées sur les données, la portée et les relations, afin de mettre en œuvre ces stratégies, ainsi que les outils pour surveiller, suivre et optimiser les résultats basés sur les indicateurs pour les clients et les détaillants.

Acosta et ses filiales , de bonne foi, estiment que cette fourchette de rémunération affichée est la fourchette précise pour ce poste au moment de cette publication. Acosta pourrait finalement payer plus ou moins que la fourchette affichée en fonction des qualifications des candidats et des lieux. Cette fourchette peut être modifiée à l’avenir.

Acosta et ses filiales sont des employeurs offrant l’égalité des chances .

Nous nous engageons à fournir des aménagements pour les personnes handicapées . Si vous avez besoin d’un aménagement, nous travaillerons avec vous pour répondre à vos besoins, dans la mesure requise par la loi.

Les déclarations ci-dessus ont pour but de décrire la nature générale et le niveau de travail effectué par les personnes affectées à cette classification. Elles ne doivent pas être interprétées comme une liste exhaustive de toutes les responsabilités, tâches et compétences requises du personnel ainsi classé. Mosaic se réserve le droit de modifier tout ou partie des descriptions de poste à sa discrétion afin de répondre aux besoins de l’entreprise, voire de les dépasser.

En soumettant votre candidature, vous acceptez et acceptez la Déclaration de confidentialité d’Acosta et les Conditions d’utilisation .

Acosta, and its subsidiaries, is an Equal Opportunity Employer

Job Category: Administration

Position Type: Full time

Business Unit: Corporate

Salary Range: $85,800.00 - $107,200.00

Company: Acosta Services, Inc

Req ID: 4221