Job Information
NCCPA Administrative Assistant in Johns Creek, Georgia
Applicants must be authorized to work lawfully in the United States for NCCPA as NCCPA will not sponsor or take over sponsorship of employment visas. Administrative Assistant Location: NCCPA is a hybrid work environment with our headquarters located in Johns Creek, Georgia. NCCPA has determined that the telecommuting status of this position is hybrid which means that employees in hybrid positions are allowed to split their work hours between work remotely and working onsite at the NCCPA headquarters.
The duties of this position require the candidate to report on-site to the Johns Creek headquarters on a weekly basis therefore the chosen candidate will need to reside in or relocate to the Metro Atlanta area.
Reports To: Senior Manager of Governance and Executive Services
Who We Are
NCCPA is the only certifying organization for physician assistants in the United States. Established as a not-for-profit organization in 1975, we are dedicated to assuring the public that board certified PAs meet established standards of clinical knowledge and cognitive skills upon entry into practice and throughout their careers. All U.S. states, the District of Columbia and the U.S. territories have decided to rely on NCCPA certification as one of the criteria for licensure or regulation of PAs.
Why Work at NCCPA
We get to do meaningful work every day and we enjoy working and having fun together! No wonder we’ve been voted one of the Atlanta Journal Constitution's 2023 Top Workplaces in the Region and voted one of the Best Places to Work in Healthcare five years in a row by Modern Healthcare!
Our Team
The Executive Support team works diligently to support the work and efforts of the President & CEO, NCCPA's Board of Directors and NCCPA's Leadership Team. We are Strategic Multi-taskers. Expert Communicators. Emotionally Intelligent. Highly Organized. Critical Thinkers. Relationship Builders. This list goes on...
Why Us, Why Now?
As the Administrative Assistant, you will support the work of NCCPA and nccPA Health Foundation Board of Directors, NCCPA executives and nccPA Health Foundation Managing Director and work with the Senior Manager of Governance and Executive Services to cultivate a positive, effective professional relationship with Board members and other key volunteers in support of NCCPA and nccPA Health Foundation’s knowledge-based governance model and the appropriate delineation of Board/staff roles.
How Will You Make a Difference? You will…
Assist with planning and coordinating for quarterly Board, committee meetings and other meetings of Board members throughout the year, including annual leadership training for the Board Chair
Assist with the distribution of meeting materials for Board meetings, Board calls, and other meetings, in the designated Board management platform or by other means
Record outcomes and assignments from quarterly meetings of NCCPA’s Board, including but not limited to the production of Board meeting summaries, updates and minutes with the Board Secretary and Governance Administrator
Review and submit Board member expense reports
Create and submit expense reports for the President/CEO
Submits invoices and receipts using applicable accounting software
Maintain files of NCCPA’s official minutes, bylaws, governing policies, and other governing documents
Organizes official records and files related to NCCPA’s governance activities
Format documents prepared by others for consistency with those produced by the Governance and Executive Services department
Maintains databases to track and enhance grant processes, programs, and impact
Supports the annual new Board member orientation and transition to board service and Chair Transition
Responds to the nccPA Health Foundation Contact Us and Grants email boxes
Meets with the Governance and Executive Services Department regarding quarterly NCCPA Board, nccPA Health Foundation Board and committee meeting logistics
Participates in weekly (or as required to meet business needs) onsite meetings with the Governance & Executive Services team
Manages complete grant cycle from application through final reporting for year-round grants with growth to include the annual cycle Kathy J. Pedersen Grant to Promote Equitable Care
Complete other duties as required in support of effective Board and Committee work and relations.
Hard Skills You Will Have
Bachelor's degree
At least 2 years of related professional work experience
At least 5 years of experience managing multiple priorities and supporting executive level individuals and groups.
Strong proficiency in Microsoft 365 applications especially in Word, Outlook, Excel, PowerPoint, and Adobe Acrobat.
Soft Skills You Will Bring
Your highly developed time management skills, systematic approach to organization/planning and keen attention to detail.
Your excellent written and verbal communications skills with a proficiency in diplomacy and confidentiality.
Your proven critical thinking skills that demonstrate a track record of analyzing and distilling complex information into clear, concise written reports.
Your ability to build and maintain positive business relationships with various levels of staff, vendors and other NCCPA stakeholders.
Your flexibility and willingness to occasionally work extended hours and to travel when needed (approximately 4 days per quarter, spanning weekends)
Extra Skills You Can Bring Along
Master’s degree
Experience in non-profit governance and supporting a board of directors and/or volunteer committees
Experience supporting a corporate secretary
Experience with knowledge-based governance
Experience with Zoom and Office 365 applications (ex. SharePoint, Teams, OneDrive)
Familiarity with parliamentary procedures
Experience with Diligent Boards or another online e-board book platform or other Board management software
Compensation Range: $57,727.00 - $63,000.00
Benefits and Perks for You
Work/Life Balance
37.5-hour workweek, Monday - Friday
Flexible Work Hours and Hybrid Work Environment
Eleven paid holidays
19 PTO Days
Paid Volunteer Day to Make a Difference
Great Compensation
Monthly Technology Stipend
Medical, Dental and Vision with over 80% Employer Contribution
100% Employer Paid Group Life Insurance and Short- and Long-term Disability
Health Reimbursement Account for Medical Expenses (100% Employer Funded)
Flexible Spending Accounts for Medical and Dependent Care Expenses
401(k) Plan with Employer Contributions and Matching
Access to Voluntary Benefits such as Legal Aid, Critical Illness, Accident Insurance, and Basic Life and AD&D for you, your spouse and dependents
Employee Assistance Program
24/7 Telehealth
Fully Stocked Breakroom with Healthy Snacks
$1,000 Annual Reimbursement for Fitness Clubs & Program Dues
Up to $240 in Annual Cash Incentives for Staying Active
$5,250 in Tuition Reimbursements
100% Employer Paid Training Opportunities
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
NCCPA is committed to the full inclusion of all qualified individuals. In keeping with our commitment, NCCPA will take steps to assure that individuals with disabilities are provided reasonable accommodations. If a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact Tina Gaither at tinag@nccpa.net or 678-417-8589.
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