This job was posted by https://www.arjoblink.arkansas.gov : For more information, please see: https://www.arjoblink.arkansas.gov/jobs/4330072 Position #: A01020\ \ Department: Biological Sciences\ \ Employment Status: Full time (29-40 Hrs)\ \ # of openings: 1\ \ Proposed Salary Range: Commensurate with Experience\ \ Type of Employment: Staff\ \ Location: ASU-Jonesboro\ \ Closing: 10/7/24\ \ \ Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.\ \ Position Summary:\ \ The Administrative Specialist III is responsible for researching and preparing special reports, examining, and verifying documents, and performing general office duties. Exhibits professionalism in the work environment.\ \ Duties & Responsibilities:\ \

Greet incoming individuals and answer telephone, directing inquiries to the appropriate person.

Manage all office correspondence including all incoming and outgoing mail and e-mail directed to and from the Biological Sciences Department, faculty, and graduate students.

Maintain calendar for Chair of Biological Sciences Department.

Take notes at faculty meetings.

Advertise and schedule departmental events.

Coordinate academic and co-curricular activities within the department.

Prepare faculty and graduate student phone and e-mail lists.

Assist graduate students and direct student inquiries to the appropriate faculty or staff member.

Assist with tracking Graduate Student DocuSign forms and their progress within their program.

Coordinate on-campus interviews of prospective faculty.

Concur Travel - Faculty, Students, and Guest of A-State

Work with Department Business Coordinator to make sure budget resources are available.

Prepare Travel Authorization through Concur Travel.

Use Department Travel Card to make travel reservations (airline, hotel, registration, secure vehicle safety for all drivers using department vehicles or rental car). Prepare 14-Day Advance travel memo if required.

Work with faculty to make travel arrangements for Biology Seminar speakers and faculty candidates as required.

Prepare Travel Expense Reports through Concur Travel on behalf of travelers, reallocate charges to appropriate account(s) as necessary. Note: Travel expense reports should be processed within 10 days of return.

Track and prepare Admin. Specialist III P-Card report for office and miscellaneous supplies bought for the office of Biological Sciences. Work with Department Business Coordinator

if questions concerning reallocation budget for charges.

Maintain the Department copier; assist faculty with any copier-related issues; and make copies as needed.

Maintain a log of all sensitive and non-sensitive documents leaving department for additional signatures. For example, Volunteer Memorandum of Understanding for Biological Sciences,

Travel Memos, Vehicle Safety Program form (VSP).

Point person for reserving Department Fleet Vehicles, upkeep of Vehicle Checklist, Tags, Insurance, and Wex Card for Vehicles. Also responsible for initiating Vehicle Safety Program Form for faculty/graduate students that will be using Department Fleet Vehicles. Responsible for scheduling vehicle maintenance with Facilities/Motor Pool.

Process Work Orders as needed on behalf of the dep\ \

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\ \ Arkansas State University is an Equal Opportunity Employer and does not discriminate against any applicants for employment based on their race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, physical or mental disability, genetic information, veteran status, uniformed service member status, or any other status protected by law.