Key Responsibilities:

Phone Communication:

Answer incoming calls promptly and professionally.

Address inquiries and direct calls to the appropriate person or department.

Appointment Management:

Schedule and confirm appointments with clients.

Maintain and organize the organizations calendar.

Meeting Coordination:

Arrange and schedule meetings for the Executive Director (or other team members).

Prepare agendas and necessary materials for meetings.

Administrative Support:

Maintain an organized filing system for documents and records.

Manage correspondence, including emails and letters.

Assist with special projects or tasks as assigned.

Office Organization:

Ensure that office supplies are stocked and ordered when needed.

Keep the workspace clean and functional.