Summary

The Administrative Assistant (AA) position holds a key role in assisting the Human Resources (HR) Manager and the Quality Department (QD) at KCHC. The AA must be able to perform a variety of personnel-related administrative tasks along with maintaining or establishing standard operating procedures. He/she will conduct walk-throughs and organize data in a way to help the QD make decisions that will overall improve KCHCs operations and safety. The AA will work with the HR Manager and Quality Manager via virtual platforms to aid in prioritizing business and informational needs. Demonstrating strong organizational, time management, and written/verbal communication skills in managing various tasks. The overarching role of the AA is to offset the clerical/administrative duties, organize information, and provide on-site assistance as the in-person point of contact for the Quality Department.

1. Essential Job Functions:

Acts as a member of the KCHC Healthcare Team in the provision of health services to individuals, families, and/or their communities. Works collaboratively with other members of the KCHC Healthcare Team to accomplish shared goals within and across settings to achieve coordinated, high-quality care.

1. HR
   1. Inputs information and maintains employee files into electronic management systems.
   2. Coordinates supply ordering for the administration building.
   3. Meeting coordination calendars and scheduling.
   4. Assembles report documentation for benefits and tax authorities, as applicable.
   5. Distributes annual tax information to employees.
   6. Assists the HR Manager with recruitment via flyers, job postings, and social media.
   7. Assists in maintaining personnel files in the learning management system and physical copies.
   8. Works on securing required documentation for credentialing.
   9. Gathers and distributes documentation for orientations and staff training.
   10. Responsible for tracking employee injuries, in conjunction with the HR Manager, for Workers Compensation.
   11. Assists with filing, responding to employment verification requests, and other general HR tasks as assigned

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``` 1. Quality Improvement 1. Knowledge and familiarization with Microsoft Office programs, such as but not limited to Microsoft Word, Excel, and PowerPoint. 2. Provide ongoing reports that are typically scheduled as re-occurring. 3. Import, clean, and transform data for clear understanding to those reviewing the data. 4. Provide concise data reports and clear data visualizations for management through charts, graphs, or tables and identify reporting improvements. 5. Responsible for collecting and adding patient data from forms to data tracking forms for statistical purposes, such as Patient Satisfaction Surveys and Employee suggestions. 6. Responsible for providing the data, taking minutes, and gathering signatures for meetings. 7. Responsible for the upkeep, purchasing, and tracking of the Employee SDOH Fridges and pantries.

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``` 1. Other related duties as assigned.

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``` 1. Mission Statement

Our Mission is:To provide high quality, comprehensive primary and preventive health care services.

Employee upholds and supports our mission statement by demonstrating the Employee Behavior Expectations as outlined below.

1. Employee Behavioral Expectations

KCHC is a place where kindness and respect are our guiding principles. The following behaviors demonstrate our commitment to honoring those principles in our everyday work lives.

As a KCHC employee, I pledge to:

Appearance:

1. Maintain a professional personal appearance and abide by the dress code at all times while working for and representing KCHC
2. Demonstrate a positive effect

Attitude: