Job Title: Accounting CoordinatorJob Description

Compile, classify, record, verify, and maintain data and payments to accounts payable and/or receivable records.

Responsibilities

• Prepare and process daily cash and credit card deposits.

• Review and post receipts and payments to appropriate ledgers, spreadsheets, records, and databases.

• Prepare, sort, copy, file, and mail invoices, receipts, checks, correspondence, and other requested items.

• Audit invoices against purchase orders and research discrepancies, calculate required tax withholdings.

• Prepare accounts payable checks.

• Investigate problems vendors or Global Sourcing Specialists have with obtaining payment for bills.

• Research and process charge backs, returns, refunds, freight charges, cost of lost or damaged goods, bad checks, and similar items.

• Answer accounts payable and receivable inquiries.

• Audit freight bills against freight manifests.

• Analyze vendor accounts and negotiate extended terms with vendors when cash is restricted.

• Prepare analysis and summaries of accounts.

• Monitor accounts payable and/or receivables to ensure payments are accurate and timely.

• Reconcile unvouchered payment accounts.

• Support audit requests.

• Assist in monthly and annual closings.

Essential Skills

• Knowledge of accounting principles.

• Experience with general ledger and reconciliation processes.

• Proficiency in accounts payable.

• Familiarity with SAP software.

• Ability to create pivot tables and perform vlookups in Microsoft Excel.

• Associate's Degree from a 2-year technical college OR 2 years of related experience and/or equivalent of both.

• Strong invoice reconciliation skills.

• Experience with the monthly close process.

• Analytical skills.

• Understanding of vendor compliance.

• Effective time management skills.

Additional Skills & Qualifications

• Knowledge of spreadsheet, word processing, and email software.

• Full cycle accounts payable experience preferred.

Work Environment

Hybrid role with 3 days in the office and 2 days remote. One of the in-office days must be Thursday, with the other two days being flexible. The position involves working in a cubicle. The company is growing, and the volume of invoicing is increasing, with the team taking on more areas.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.