Executive Secretary E10

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Executive Secretary E10

Salary

$23.08 - $30.92 Hourly

Location

Lansing, MI

Job Type

Permanent Full Time

Job Number

MVAA-24-120

Department

Military and Veterans Affairs

Opening Date

09/20/2024

Closing Date

10/4/2024 11:59 PM Eastern

Bargaining Unit

NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)

• Description

• Benefits

• Questions

Job Description

The position supports two positions - the Strategic Outreach and Internal Operations Divisions - within the Michigan Veterans Affairs Agency (MVAA.) The Strategic Outreach Division is responsible for the agencies strategic planning, mobile outreach, suicide prevention strategies, engagement with the Veteran Service Organizations (VSO) and counties, claims/benefits, VSO training, performance metric for claims and setting the direction of the Michigan Veterans Affairs Agency (MVAA) and coordinating activities between MVAA and other Departments/ Agencies. The Internal Operations Division is responsible for all internal and external agency communications, policies and procedures in the Agency, all contracts/grants implementation and compliance, all operations of the Michigan Veterans Resource Service Center, performance measures and metrics in support of the strategic plans direction of the Michigan Veterans Affairs Agency (MVAA), managing Memorial Affairs and the future development and management of a State cemetery, and coordinating activities between MVAA and other Departments/ Agencies. This position reports to and supports both Division Directors.

To view the entire position description, please clickhere. (https://MCSC.state.mi.us/AgencyPDFs/MVAA-24-120 PD.pdf)

Required Education and Experience

Education

Educational level typically acquired through completion of high school.

Experience

Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

Additional Requirements and Information

Certain positions may require a criminal history background check.

View the Job Specification at:https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/E/ExecutiveSecretary.pdf

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available atwww.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans.Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development:To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

EXCSEC10-12 - Do you possess at least an educational level typically acquired through the completion of high school?

• Yes

• No

  02

  EXCSECE - Do you possess at least five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc. or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9?

• Yes

• No

  03

  How many years of experience do you possess with working with confidential and sensitive documents?

• None

• Less than 1 year of experience

• 1-2 years of experience

• 3-4 years of experience

• 5+ years of experience

  04

  How many years of experience do you possess with professional writing or of proofreading professional writing?

• None

• Less than 1 year of experience

• 1-2 years of experience

• 3-4 years of experience

• 5+ years of experience

  05

  How many years of experience do you possess with preparing agendas, collecting materials for meeting, and coordinating/facilitating calendar appointments, meetings, and conferences?

• None

• Less than 1 year of experience

• 1-2 years of experience

• 3-4 years of experience

• 5+ years of experience

  06

  DMVA - Are you currently employed by the State of Michigan in the Department of Military and Veterans Affairs (DMVA)?

• Yes

• No

  07

  DMVA - This agency requires 3 professional references, including current and previous supervisors. Have you listed these references in your application? If not, please do so.

• Yes

• No

  08

  DMVA - Are you currently employed with the Michigan Veterans Affairs Agency (MVAA)?

• Yes

• No

  Required Question

Agency

State of Michigan

Department

Military and Veterans Affairs

Address

Noelle Rouse

3423 N. Martin Luther King Jr. Blvd.

Lansing, Michigan, 48906-2934

Phone

517-481-7785

Website

https://www.michigan.gov/DMVA

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