Position Information

Functional TitlePurchasing Manager - Goods & Services

Recruitment Category TypeStandard

Functional CategoryProcurement & Supplier Diversity

GradeGS.16

FLSA StatusExempt

Requisition Number25-0183

Number of Vacancies1

Job LevelSection Manager

Job CodeN/A

Job Description Summary

Organization NameProcurement

Reports toDivision Manager, Procurement

Full or Part TimeFull Time

If Part Time how many hours per week

Regular or TemporaryRegular

Position End Date (if temporary)

Work Schedule

Monday – Friday, 9am to 5pm.

Position LocationLaurel

Position Summary Information

General Summary

ThePurchasing Managerperforms management analysis to ensure that organizational goals are met. S/he is responsible forplanning, budgeting, training, coaching and evaluating overall division performance for all activities related to the acquisition of materials, supplies, and servicesfor user organizations. The Purchasing Manager is tasked with delegated authority to interpret issues according to procurement policies, procedures and regulations.S/he will have substantial contracting authority and makes all procurement services team decisions on procurements within this delegation of authority. S/he receives general policy direction from the procurement division manager.

Essential Functions

• Supervises, directly or indirectly the Goods & Services Team including selecting, training, assigning and evaluating work, coaching, counseling, disciplining, and/or termination

• Assists procurement team members in the execution of their individual training plans

• Acts as facilitator of the procurement process to ensure smooth operation

• Guides the procurement teams to help the teams become self-manageable to achieve work objectives and goals

• Assists teams in the development of team-based work plans and team member career development plans as required

• Prepares elements of the annual budget for the Division as directed

• Interprets procurement policy, regulations, and program priorities in order to provide sound technical guidance and support to teams

• Designs, coordinates and conducts training of procurement staff, end-users, requestors, other service providers, and vendors on procurement related matters as well as procurement technology tools

• Oversees presentation of contract packages and recommendations to senior approving authorities

• Oversees and ensures the successful completion of service level agreements with customers for the procurement Division

• Maintains even distribution of work among teams by review, analysis and feedback of workload based on commodity spending patterns

• Provides advice and assistance to teams

• Reviews and analyzes team effectiveness

• Oversees consultations with responsible program officials on operational needs and fiscal problems as required

• Analyzes and interprets various regulations and requirements (including but not limited to the sanitary district laws, and the purchasing anual) and communicates statutory changes to teams to assure compliance

• Facilitates regular procurement meetings to discuss problems, suggestions, and recommendations for improved work that impact commodity teams

• Oversees coordination with Commission managers and staff to insure effective and efficient processing of all contract actions and to ensure resolution of problems as required

• Works with office of supplier diversity & inclusion ( OSDI ) to support contract participation by SDI vendors and to resolve any SDI issues between the user departments and the SDI team

• Trainsprocurement staff, customers, and suppliers on procurement principles, practices and techniques

• Oversees negotiations with contractors to resolve protests; claims and disputes as required

Other Functions

• Serves in the capacity of procurement division manager, as required

• May serve as a contracting officer on both formally advertised and negotiated contracts within delegated authority

• Reads and reviews technical journals and consults with teams and outside organizations to keep abreast of technological advancements affecting procurement

• Performs other related duties, as assigned

Work Environment And Physical Demands

Work is performed in a business casual office setting.

Required Knowledge, Skills, And Abilities

• Thorough knowledge of administrative practices of procurement processes, regulations, requirements, restrictions, provisions of contract law, especially related to the public sector

• General knowledge of contract law, accounting principles, and cost analysis techniques

• Ability to write clear and concise reports, memoranda directives, and letters, and to develop comprehensive plans

• Ability to communicate effectively, verbally and in writing

• Ability to manage operations and evaluate professional and administrative staff

• Ability to establish and maintain effective working relationships with program managers, vendors, and other clients

• Ability to train, coach, and mentor paraprofessional and professional staff

Minimum Education, Experience Requirements

• Bachelor’s degree

• 6+ years’ experience in procurement of construction or engineering services

• 2+ years of contract administration experience

OR

• High School diploma (or equivalent)

• 10+ years’ experience in logistics, finance, engineering or project management

• 2+ years of contract administration experience

Additional Requirements

Completion of the WSSC Water Financial Disclosure statement within 30 days of employment and annually thereafter.

Preferences

• Certified Purchasing Manager ( CPM )

• Certified Professional in Supply Management ( CPSM )

• Certified Professional in Supplier Diversity ( CPSD )

• Certified Public Purchasing Officer ( CPPO )

• Certified Public Purchasing Buyer ( CPPB )

• Certified in Production and Inventory Management ( CPIM ), designation as a Federal Government Acquisition Professional certified to Level II, or equivalent

• Course work in contracting, negotiations, cost & price analysis, contract management and contract law

• Supervisory experience

Salary$104,908 - $178,628

Posting Detail Information

EEO Statement

AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

It is the policy of the Commission to select new employees and to promote current employees without regard to race, sexual orientation, sex, religion, national origin, marital status, or handicap. The Commission does not discriminate against qualified individuals with a disability and will make reasonable accommodation for any disability that does not result in undue hardship for the Commission.

Close Date02/24/2025

Open Until FilledNo

Special Instructions to Applicants

Additional Information

All applicants selected will be subject to drug screening and a background check/verification.

Eligible applicants will be reviewed for consideration after 2/27/25.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a High School diploma or equivalent?

• Yes

• No

• • Will you, now or in the future, require sponsorship for employment visa status?

• Yes

• No

• Are you an eligible veteran of any branch of the armed forces who has received an honorable discharge or Certificate of Satisfactory Completion of Military Service, the spouse of an eligible veteran who has a service-connected disability or the surviving spouse of a deceased eligible veteran?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application