At Central Maine Healthcare our team members are committed to providing exceptional care and experiences for our community and for each other every day.

Central Maine Healthcare is seeking a Student Coordinator to join our team at the Family Medicine Residency office!

This is a Full Time, benefits eligible position

Position Summary:

Supports the Student Education Department administrative tasks which includes onboarding of medical and advanced placement professional students for clinical experiences.

Education and Experience:

• High School Diploma

• One year or more experience in relevant administrative support or project management experience

• Strong computer knowledge and comfortability navigating and organizing electronic files

• Understanding of MS Office suite-- specifically Outlook, Word, Excel

• Understands version control and file naming conventions

• Technologically adaptable to other software tools (Zoom, Smartsheets, Go-To-Meeting, Slack, Trello, Microsoft Teams, QGenda, etc.)

• PC experience preferred

• Any experience with database management or policies/procedures is a plus, but not required

Essential Duties:

• Coordinate student rotations

• Aid in communication with hospital departments and outpatient practices on incoming students requesting rotations – determine department availability

• Maintain schedule blocks for various departments and practices so Education always has a handle on how many students are in place in any given hospital area

• Communicate with students on acceptance and denials for requested rotations; answer any questions the students have about rotation requirements.

• Schedule students for clinical experiences

• Communicate initial reservation

• Confirm reservations up to 4 weeks in advance

• Send 2-week reminder of incoming students to departments

• Set students up for system clearance and help with facilitation of onboarding

• Collect relevant clearance documentation from academic institutions

• Collect relevant clearance documentation from students

• Request computer network clearance and relevant training

• Request badge and relevant access points in hospital

• Communicate with students the final details of their clinical experience and prepare them for their first day onsite.

• Badge receipt / parking instructions

• Cerner credentials / scheduled training details

• Email introduction to preceptor as hand-off

• Orientation duties for the Residency

• Tour Residency building & clinic

• Create schedule, review & set expectations for professionalism

• Warm hand-off to preceptor

• Distribute and collect student evaluations and aid in the evaluation process

• Create composite evaluations for Residency faculty and submit to academic institutions as appropriate

• Aid students in contacting preceptors to collect evaluations as requested.

• Assist in Preceptor payment process

• Collect time sheets and verify student rotations

• Prepare check requests or payroll documents for manager sign off

• Submit payroll authorizations to the chain of leadership for preceptor reimbursement

• Schedule and coordinate, as well as attend departmental/cross-department meetings

• Take minutes at meetings

• Support projects as required of a core clinical site

• Aid in documentation of department procedures and workflows

• Opens, reviews, and acts on incoming mail as appropriate

• Front-office administrative duties; reception area

• Attend school-specific meetings and events on regular and intermittently scheduled bases

• Ensure appropriate faculty are registered for and attend necessary school-specific meetings

• Liaise with education department to review schedules for conflicts and communicate necessary adjustments as they arise

• Maintain updated workflows and documentation for student experiences, including for scheduling and coordinating student rotations, departmental contact lists, policies, etc.

• Communicate didactic schedule and monitor attendance of students

• Monitor student absences

• Monitor evaluations from all departments to ensure timely submission

• Assist with maintenance, preparation, and submission of faculty academic appointments

• Distribute examination codes for end-of-rotation exams (as applicable)

• Work closely with undergraduate medical education faculty

• At times, assist with coordination of educational conferences and events

• Act as initial point of contact for students during their rotations

• Manage student housing

• Support student wellbeing

• Maintaining and updating medical student section(s) on department website

What It’s Like Working At CMH:

We are all about our team members growth and health. That why we prioritize work/life balance, community-based wellness initiatives and tuition reimbursement or student loan repayment for ALL of our team members.

CMH offers a robust benefits package that includes:

• Robust Paid Time Off (PTO) program

• Medical plan with enhanced Tier 1 benefits provided within the CMH system.

• Dental plan

• Vision plan

• Health Savings Account (HSA)

• Basic Life insurance at no cost

• Supplemental Life insurance

• Long-term disability insurance

• 401(k) or 403(b) retirement savings plans

• Tuition IO partnership for student loan repayment assistance and tuition assistance

• Family leave program for Parental Leaves

• Comprehensive Wellness Program

Living in Central Maine:

While not at work, our team members enjoy the endless opportunities for entertainment that Maine has to offer. Outdoor enthusiasts can enjoy skiing, boating along the coast and hiking at a state or national park. Centrally located to several popular attractions, residents can embark on day trips to Boston, North Conway, New Hampshire and Boothbay Harbor. Maine is a wonderful place to raise a family, with safe communities and great public and private schools.

About Central Maine Healthcare:

Central Maine Healthcare is an integrated healthcare delivery system serving 400,000 people living in central, western and Midcoast Maine. CMH's hospital facilities include Central Maine Medical Center in Lewiston, Bridgton Hospital and Rumford Hospital. CMH also supports Central Maine Medical Group, a primary and specialty care practice organization. Other system services include the Central Maine Heart and Vascular Institute, a regional trauma program, LifeFlight of Maine's southern Maine base, the Central Maine Comprehensive Cancer Center and other high-quality clinical services.

If you are passionate about making a difference and are looking for your next great career opportunity, we look forward to reviewing your application!

AT CENTRAL MAINE HEALTHCARE YOU ARE AT THE CENTER OF EVERYTHING WE DO

Our why, our purpose, drives every decision and action we take as a healthcare system. We strive everyday to deliver exceptional care, and to improve our community. We are a non-profit organization that is breaking the traditional healthcare mold by bringing our patients and their family’s high value, low cost, and award-winning care while focusing on creating an exceptional experience for them; all within their communities. To accomplish this, we only hire individuals who are committed to excellence, who embody the principles of our CMH Experience Service Standards, and who are ready to step in and help their fellow team members achieve those exceptional results for our patients, their families, and the community.

Central Maine Healthcare System

The organization is broad in its footprint, with three (3) hospitals in Bridgton, Lewiston, and Rumford, and over 75 individual practices within our Medical Group. Lewiston’s Central Maine Medical Center is a certified and award-winning level two trauma center, along with our Central Maine Heart and Vascular Institute and the upcoming highly anticipated launch of our comprehensive state of the art cancer treatment center. Both Bridgton and Rumford Hospitals are four (4) star accredited acute care hospitals, and our Medical Group and Maine Urgent Care Centers have won multiple awards within their specialties. As a system we are a six-time winner of the Leapfrog Safety A Rating since 2019, representing some of the highest quality care and outcomes nationwide. Our awards and accolades are only possible as a result of our commitment to culture, and a focus on safety and inclusion, in each of our patient’s experiences and in the experiences we create within our teams.

If you are a person who is looking for a way to give back to your community, to help improve the lives of patients or those who care for our patients, want to be part of a growing organization that is setting the bar for Maine healthcare, apply to join Central Maine Healthcare today!

Diversity and Equal Employment Opportunity

CMH actively promotes diversity in its workforce at all levels of the organization. We strive to create and maintain a setting where we celebrate cultural and other differences and consider them strengths of the organization. CMH is an equal opportunity workforce and no one shall discriminate against any individual with regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, genetic information or veteran status with respect to any offer, or term or condition, of employment. We make reasonable accommodations to the known physical and mental limitations of qualified individuals with disabilities.