Accounts Receivable Specialist

Job Description

The main responsibility of this role is timely and accurate invoicing. The Accounts Receivable Specialist ensures a steady cash flow by generating, auditing, and completing all billing functions.

Responsibilities

• Coordinating with other departments to ensure the accuracy of billing information.

• Forecasting upcoming billable expenditures.

• Preparing draft Payment Applications and reports for project team review.

• Facilitating monthly billing meetings.

• Tracking upcoming material expenditures for payment.

• Communicating with the AP Specialist to ensure vendor costs are billed and/or released.

• Keeping records of invoices, deposits, and all correspondence regarding payment collection.

• Maintaining AR / External Billing processes.

• Preparing and sending invoices and related documents.

• Updating accounting systems.

• Ensuring all information is entered in all GC/Customer databases.

• Updating Contract – Job Cost entries.

• Supporting with collections and payables that require additional follow-up.

• Maintaining a working knowledge of current collection requirements.

• Assisting in investigating payment delinquencies.

• Monitoring Retainage allowances.

• Contract Execution.

• Setting up newly awarded projects in company systems.

• Assisting in updating budget entries & cost coding.

• Maintaining project-related records, including contracts, bonds, and subcontracts.

• Confirming final values and removing them from accounting systems.

• Tracking contract changes.

• Reporting and updating Pending Changes.

• Processing Change Orders.

• Tracking billable costs.

Essential Skills

• Experience in accounts receivable, invoicing, collection, claim, and billing.

• Experience with Sage 300 and AIA billing.

• High volume billing experience.

• Construction industry experience.

• Proficiency in Microsoft Office Suite.

• Strong attention to detail.

• Good communication skills.

• Problem-solving abilities.

• Effective time management and self-management skills.

• Organizational skills.

• Ability to multitask effectively.

Additional Skills & Qualifications

• Experience in the construction industry.

• Ability to manage multiple tasks efficiently and meet deadlines.

Work Environment

The work environment includes a fast-paced setting within the construction industry. The role involves using technologies such as Sage 300 and the Microsoft Office Suite. The Accounts Receivable Specialist is expected to handle high volumes of billing and work closely with various departments and project teams. The dress code is business casual.

Pay and Benefits

The pay range for this position is $36.06 - $43.27/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lorton,VA.

Application Deadline

This position is anticipated to close on Mar 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.