What You Will Do

The Materials Synthesis and Integrated Devices (MPA-11) is seeking a motivated, customer service focused, and experienced individual to provide professional business and administrative support. MPA-11 currently has 130 employees, including scientists, technologists, postdocs and students. Work in MPA-11 spans several basic and applied research programs. Our research focus areas include fuel cells, ultrasonic and electrochemical-based sensors, actinide materials synthesis and separations, carbon capture and sequestration, and nanomaterials synthesis/device integration.

The successful candidate will be expected to provide high-level of administrative support to the group managers and employees. This position requires a motivated performer who is capable of prioritize multiple simultaneous tasks, quickly changing focus, and is comfortable working with a broadly defined scope of work. You must be an excellent problem-solver and be able to anticipate challenges and obstacles and tactfully resolve them. While executing your responsibilities, you will consistently maintain a professional office atmosphere, demonstrating attention to detail and accuracy, initiative, versatility, tact, and confidentiality.

Administrative Assistant 4 ($57,800 - $89,500)

The successful candidate will be required to:

• Perform a wide variety of administrative functions with a high degree of initiative, requiring some independent judgement or follow the direction of senior administrators.

• Perform a wide range of administrative duties but not limited to timekeeping; visitor/student/new hire support; data entry and tracking; electronic records management; meeting scheduling/logistics; calendar management for managers and conference rooms; domestic travel arrangements/reimbursements; procurement; and researching policies and procedures to complete routine and non-routine requests.

• Apply expert-level administrative services of office management and best practices for the organization.

• Perform a wide variety of administrative functions exercising independent judgement within area of responsibility.

• Serve as lead administrator while being the resource on LANL administrative policy for staff within group.

• Coordinate visits from outside organization.

• Coordinate activities, conferences, meetings, and collaborate with external stakeholder organizations (i.e. Universities, Industrial Partners).

What You Need

Minimum Job Requirements:

• Demonstrated advanced experience with performing administrative support.

• Expert computer skills in one or more of the MS Office suite (Word, Excel, PowerPoint), SharePoint, Outlook, and demonstrated ability to learn Lab business systems (Oracle, Ariba, FVTS, Concur, etc.).

• Demonstrated ability in prioritizing, organizing, and following through with completing multiple tasks.

• Demonstrated ability to work effectively under pressure to meet deadlines with interruptions, and while sometimes changing priorities.

• Demonstrated proficient attention to detail and accuracy.

• Demonstrated excellent oral and written skills with excellent customer service skills.

• Ability to effectively work in a team environment and interact with all levels of personnel.

• Demonstrated experience making independent decisions and researching, analyzing, and resolving complex problems both independently and as a team member.

• Ability to work with business-sensitive information.

• Demonstrated excellent record of dependability, availability, attendance, and punctuality.

• Demonstrated mentoring and teaming skills.

Education/Experience: Position requires a High School Diploma and five years related experience or an equivalent combination of education and experience directly related to the occupation.

Desired Qualifications:

• Demonstrated ability to build effective working relationships and networks with co-workers and support staff across multiple organizations.

• Designated Procurement Representative (DPR) experience.

• Expert-level knowledge of organizational policies and procedures.

• Experience in the use of Laboratory business systems, i.e., Outlook calendar management, Oracle Time & Labor, domestic and foreign travel in the Concur or legacy travel system, Ariba, iExpenses, Oracle HR, and the FVTS system.

• Demonstrated experience with the process of bringing visitors to LANL, including non-US citizens.

• Experience related to use of the LANL UTrain system.

Note to Applicants : For full consideration, applicants MUST submit their resume and a detailed cover letter addressing all the requirements of the position.

Work Location : The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.

Position commitment : Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year.

Where You Will Work

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:

• PPO or High Deductible medical insurance with the same large nationwide network

• Dental and vision insurance

• Free basic life and disability insurance

• Paid childbirth and parental leave

• Award-winning 401(k) (6% matching plus 3.5% annually)

• Learning opportunities and tuition assistance

• Flexible schedules and time off (PTO and holidays)

• Onsite gyms and wellness programs

• Extensive relocation packages (outside a 50 mile radius)

Additional Details

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

No Clearance : Position does not require a security clearance. Selected candidates will be subject to drug testing and other pre-employment background checks.

New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position : Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-664-6947 option 2 and then option 3.