Description

The Administrative Assistant for External Affairs will provide comprehensive administrative support to the External Affairs team, ensuring smooth operations and efficient coordination of outreach, advocacy, and fundraising efforts. The role requires a detail-oriented and proactive individual with excellent communication and organizational skills to assist in external relations, event planning, and stakeholder engagement.

Key Responsibilities:

• Provide administrative support to the External Affairs team, including scheduling meetings, preparing correspondence, and maintaining department records.

• Assist in coordinating and executing external events, including fundraisers, community engagement programs, and stakeholder meetings.

• Support donor and partner relations by drafting thank-you letters, tracking contributions, and maintaining donor databases.

• Conduct research on policy initiatives, funding opportunities, and community partnerships to support advocacy efforts.

• Assist in preparing reports, presentations, and materials for external communications.

• Monitor and update social media platforms and website content relevant to external affairs.

• Manage and track expenses related to external affairs activities, ensuring compliance with organizational policies.

• Maintain and organize files, records, and documents related to external affairs projects and initiatives.

• Serve as a point of contact for external stakeholders, responding to inquiries and providing necessary information.

• Perform other administrative duties as assigned to support the success of the External Affairs department.

  Requirements

• Associate’s or Bachelor’s degree in Public Relations, Communications, Business Administration, Nonprofit Management, or a related field preferred.

• Minimum of 2 years of administrative experience, preferably in a nonprofit, advocacy, or external affairs setting.

• Strong organizational skills and ability to manage multiple tasks with attention to detail.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and donor management or CRM software.

• Experience managing social media accounts and website content is a plus.

• Ability to work independently and collaboratively in a fast-paced environment.

• Commitment to the mission and values of the nonprofit sector.

  TalentMatch®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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