Description

We are offering a short-term contract employment opportunity for an Executive Assistant in the advertising industry, based in Los Angeles, California. The Executive Assistant will be in charge of providing comprehensive support to the CEO, managing office operations, and acting as a liaison between various internal and external stakeholders.

Responsibilities:

• Ensure smooth communication between the CEO and other internal and external contacts, managing sensitive and confidential information.

• Handle the CEO's calendar, prioritizing requests and resolving conflicts to ensure efficient daily operations.

• Coordinate travel arrangements for the CEO and accompanying executives, adapting to changes and updates as necessary.

• Facilitate workflow by coordinating with internal and external executives on various tasks and projects.

• Oversee office operations, including vendor selection, equipment purchase, and policy development, to ensure an effective working environment.

• Collaborate with the finance team to manage departmental budgets, track expenses, and prepare financial reports, ensuring compliance with financial policies.

• Assist in organizing Board meetings and events, including scheduling, drafting agendas, and preparing and distributing presentation materials.

• Maintain compliance with rules and regulations as set out in the organization's bylaws regarding Board matters.

• Continuously improve internal processes that support the CEO and the overall organization.

• Provide support in travel arrangements for employees when necessary.

Requirements • Proficiency in ADP - Financial Services is required

• Familiarity with Cisco Webex Meetings is essential

• Experience in using Concur is a must

• CRM knowledge is crucial

• Competency in the Kronos Timekeeping System is important

• Mastery of About Time is desired

• Excellent Calendar Management skills are vital

• Strong Communication abilities are necessary

• Experience in handling Conference Calls is beneficial

• Skill in drafting Correspondence is essential TalentMatch®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .