39073BR

Extended Job Title:

Coordinator of Operations

Position Description:

Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants.

Requisition ID:

39073BR

Optional Attachments:

Other Documents Supporting Qualifications

Travel Required:

None

Major/Essential Functions:

• Manages building operations which includes building issues, maintenance, repair, and upkeep. Prepare quotes for furniture needs as well as work needed in the building. Includes submitting work orders and interacting with maintenance workers and their supervisors.

• Performs the general operations functions of the College including ordering business cards and nametags, ordering and stocking the coffee service, answering and directing phone calls, and assisting visitors to the College.

• Manages mailroom operations—incoming and outgoing mail and shipments, mail sorting, requested print and copy orders from faculty, maintenance, inventory, copier renewals, and ordering and distribution of supplies.

• Ensures that emergency action plans (EAP) are up-to-date and that EPA coordinators have appropriate training. Serves as liaison to TTU emergency personnel as needed.

• Hires, trains and supervises the various tasks performed by student employees for the Mailroom, Cutting Edge, and Reading Room. Timesheets and scheduling.

• Provides support to event facilitators to ensure the building and rooms are ready for all scheduled events.

• Maintains the FOLLET Database for the Reading Room which includes ordering and receiving books, cataloging, cleaning and wrapping appropriately, shelving in their proper places and inventorying the catalog annually.

Grant Funded?:

No

Minimum Hire Rate:

16.43

Pay Basis:

Hourly

Work Location:

Lubbock

Preferred Qualifications:

• Strong organizational, communication, and customer service skills.

• Knowledge of state requirements for certification.

• Strong use of technology for communication and maintaining records.

• Ability to work alone and with others.

• Use of databases and technology to maintain accurate records.

• Positive attitude and ability to make effective decisions in difficult situations.

• Experience with conflict resolution.

• Experience managing building operations, maintenance, repair and upkeep.

Department:

EDUC Operations

Required Attachments:

Cover Letter, Resume / CV

Job Type:

Full Time

Job Group:

Office and Admn Wkrs All Other

Shift:

Day

Required Qualifications:

High school graduation plus five (5) years progressively responsible related experience; additional related education may exchange for the required experience on a year for year basis.

Does this position work in a research laboratory?:

No

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world.

About Lubbock:Referred to as the “Hub City” because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock’s Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories.