APPLICATION INSTRUCTIONS:

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday (https://www.myworkday.com/psu/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0Q1QI*qyZ5PNog5Ug/cacheable-task/2998$46522.htmld#backheader=true) to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State Great Valley in Malvern, PA is seeking a dedicated and energetic Academic Program Coordinator to join our Academic Support Team. Reporting to the Director of Academic Operations, the Academic Program Coordinator will support and act as a point of contact for students and faculty. The successful candidate will be a highly motivated, detail-oriented, and organized individual who can coordinate several projects simultaneously. The ability to be self-reliant, adapt to new situations, and show effective time management skills is critical.

Responsibilities will include, but are not limited to:

• Act as a primary contact for student inquiries and concerns, problem-solving and providing effective solutions

• Answer, screen, direct, and/or process visitors, telephone calls, and emails

• Coordinate student retention efforts

• Lead the coordination of functions such as meetings, workshops, and retreats including travel, lodging, meals, etc. 

• Support faculty search and recruitment efforts

• Create and maintain digital files, student databases, reports, and communications

• Assist with admissions and enrollment processes within the Academic Divisions

• Communicate and collaborate with counterparts within the College and/or University

• Assist with other administrative tasks and special projects

• Serve as a backup to other staff, as needed

Position Requirements

• Strong time-management skills with the ability to problem solve, prioritize tasks, and ensure deadlines are met in a bustling office setting.

• The ability to work independently on projects and solve problems with research and little guidance.

• Proficiency in Microsoft Word and Excel.

• Experience working with a diverse student and faculty body

• Excellent communication and team-oriented skills

Preferred Skills

• Demonstrated related work experience as an Administrative Coordinator, Administrative Assistant, or similar role

• Strong experience using Microsoft Office technologies such as Excel, Word, Office 365, OneDrive, Teams and SharePoint

• Experience with student records databases

• Familiarity with various office equipment and technologies

The position requires regular communication with students, faculty, staff, and other university units. Strong attention to detail, the ability to multi-task, and a proven track record of working effectively within a team environment are a must.

This position typically requires a high school degree (or equivalent) and 2 years of related professional experience. An Associates’ degree and a minimum of 4-7 years’ experience is preferred. For full consideration, candidates must submit a cover letter and a resume. Review of applicant materials will begin immediately and continue until the position is filled. Employment with the University will require the successful completion of background check(s) in accordance with University policies. 

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

$38,300.00 - $55,500.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

PA State Labor Law Poster

Affirmative Action (https://policy.psu.edu/policies/hr11)

Penn State Policies

Copyright Information (https://www.psu.edu/copyright-information)

Hotlines

Malvern, PA