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Administrative Assistant

Neighbor to Neighbor in Manchester, VT is seeking an energetic, motivated individual to help fulfill our mission of helping our aging neighbors to remain independent and in their homes for as long as safe to do so. The Administrative Assistant will report directly to, and work closely with, the Program Director.

The ideal candidate will have experience in the following areas:

• Office Management
• Program administration
• Community relations

This position is part-time, 20hours/week. To learn more about Neighbor to Neighbor, and for a full description of the role, please visit: https://neighbortoneighborvt.org. Please submit resume and letter of interest to: <N2NSCChair@gmail.com>.

Neighbor to Neighbor

Administrative Assistant Job Description

Program Development and Administration

• Day-to-day office responsibilities:
  • manning the office during office hours, answering calls, responding to emails, filing, paying bills, processing donations, sending acknowledgements, ordering supplies, maintenance of office equipment, etc.
• Support organizational mission and goals as determined by the Steering Committee (SC) and Program Director
• Creating, updating, and maintaining records pertaining to both volunteers and care recipients in various programs/databases
• Collect and/or organize data regarding care recipients, volunteers, activities/programs, number of hours/attendees for use in grant applications

Communication/Community Relations

• Provide information to those inquiring about Neighbor to Neighbors services/volunteer opportunities
• Coordinate mailings
• Client outreach for upcoming events
• Facilitate community awareness through press releases, newsletters, monthly flyers, social media & website.

Client/Volunteer Development and Support

• Coordinate matching of client requests with volunteers; document accordingly
• Develop application packets for use with participants & volunteers
• Assist Program Director in vetting, interviewing and onboarding potential new volunteers as well as care recipients
• Assist in maintaining data base of active participants, both volunteers and care recipients
• Provide support for ongoing programs as needed (floral, movie, handcrafters, luncheons, BINGO)
• Manage track-it-forward program (volunteer hours database)

Finance and Fundraising

• Provide support in fundraising efforts, whether via participation, execution, or administration thereof
• Work with bookkeeper as needed
• Keep internal spreadsheet of Income & Expenses

This list is not intended to be all-inclusive, and will include other tasks as deemed necessary by the Steering Committee and/or the Program Director as both the needs of the organization and expectations of the role evolve.