JOB REQUIREMENTS: Job ID:21561 INTRODUCTION: Administrative Assistant Full-time Project Position Provides administrative office support to SVRI in support of the Disability Innovation Fund federal grant project. This position has primary responsibility for providing clerical and office support to the Director of Education. This position works closely with the SVRI leadership team, UW-Stout academic departments, and other university department staff to ensure the successful execution of the grant project. This position is the primary physical presence of the federal grant in the SVRI office during business hours and is not eligible for hybrid officing or telecommuting. Work environment is determined based on the needs of SVRI and the University of Wisconsin - Stout. This grant funded position ends four years from the start date of the position. Official UW Title (Code) Administrative Assistant I (AD001) (Sal. Grade 15) (FSLA Non-Exempt) RESPONSIBILITIES Administrative & Clerical Support (90%) *Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations. *Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures. *Tracks, stocks, orders, and inventories office supplies to ensure adequate materials are available for workplace operation. *Serves as first point of contact for individuals and groups providing basic organizational information via phone, in person, and through other communication mediums, routing more complex inquiries to the appropriate entities. *Maintain a current working knowledge of Microsoft Office Suites, and other campus programs needed to carry out this position. *Other duties as assigned. Marginal Functions (10%) *Work in conjunction with Director of Education to coordinate grant project deliverables within the grant budget. *Attend SVRI staff meetings, complete required UW-Stout staff training. *Attend trainings for professional development as offered on campus. *Some travel may be required. APPLICATION INSTRUCTIONS Complete applications received by end of day, 2/13/2025 are ensured full consideration. Applications submitted after 2/13/2025 may be reviewed at the discretion of the search committee or until position is filled. To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs Required application materials: 1.Cover letter (* See below) 2.Curriculum vitae or resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. *Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. Applicants must complete all required fields and attach all required documents prior to submitting the online application. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual\'s disability. For questions regarding this position or recruitment, please contact: Search Chair: Elizabeth Gaertner Phone: 715-232-5652 Email: gaertnere@uwstout.edu If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact: Search Coordinator: Beth Biederman Phone: 715-232-1410 Email: biedermanb@uwstout.edu For additional details and to apply, visit the following website and search for Job ID 21561: www.careers.wisconsin.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: Minimum / Required *3 years of administration/office work experience or an equivalent education and experience (e.g. a two-year associate degree with one year of office work experience) *Strong written communication skills *Working knowledge of business software programs (e.g., MS Word and Excel, database/customer relationship management (CRM) applications, and learning management systems) *Demonstrated attention to detail and organizational skills *Motivated to provide outstanding service to internal and external customers *Ability to work independently and as part of a collaborative team Highly Desired/Preferred *Demonstrated experience in establishing a climate that embraces equity, diversity, and inclusion *Excellent judgment including sensitivity to personal and confidential information *Ability to adapt to shifting priorities and operational needs ***** APPLICATION INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu