JOB REQUIREMENTS: Job ID: 21482 INTRODUCTION: Office Manager The University of Wisconsin-Stout\'s Advisement Center invites applicants to apply for an Office Manager position. This position will report to the Director of the Advisement Center. This full-time University Staff position is responsible for managing the reception area of the Advisement Center which is a fast-paced office environment that serves over 2,000 students per semester, and is focused on providing a strong, positive student experience. Official Universities of Wisconsin Job Description: Administrative Assistant II RESPONSIBILITIES *Summary of the responsibilities for this position: *Manage the front office of the Advisement Center including welcoming visitors, overseeing student staff, administering evaluations, maintaining traffic flow, answering basic questions, and troubleshooting *Create and maintain front office procedures to ensure proper workflows, and adjust as necessary in accordance with the needs of the department and university *Answering general phone/email/face-to-face inquiries from students, faculty, and staff and directing questions to the appropriate resources as needed *Provide inventory control, travel, and basic purchasing functions of the office *Schedule rooms and coordinate events in coordination with advisors, director, and other campus units *Attend departmental staff meetings and update the unit on any process changes that occur and contribute to the success of the office *Maintain effective student records in our campus Student Information System and work within established practices to maintain accuracy *Liaise with program associates and departmental assistants across campus to ensure effective student/advisor transitions and troubleshoot general problems *Other duties as assigned APPLICATION INSTRUCTIONS Complete applications received by end of day, January 2, 2025 are ensured full consideration. Applications submitted after January 2nd may be reviewed until position is filled. To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs Required application materials: *Cover letter (* See below) *Resume All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. *Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement. It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual\'s disability. For questions regarding this position or recruitment, please contact: Search Chair: Cecily Hornady Email: hornadyc@uwstout.edu If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact: Search Coordinator: Heather Knutson Email: knutsonh@uwstout.edu For additional details and to apply, visit the following website and search for Job ID 21482: www.careers.wisconsin.edu ***** OTHER EXPERIENCE AND QUALIFICATIONS: Minimum / Required *High School diploma or GED equivalent *Minimum of two years working in a clerical/administrative related setting. *Strong organizational and administrative skills *Ability to work independently and as part of a team *Excellent written, oral, and interpersonal communication skills *Working knowledge of Microsoft Off ce Suite *Experience in a customer-focused environment *Demonstrated ability to delegate and prioritize work, be a self-starter and problem solver Highly Desired/Preferred *Experience prioritizing customer needs *Ability to work with people from a wide range of backgrounds with respect *Demonstrated experience working with other departments, groups, or partners to accomplish a goal *Basic proficiency with financial tools, purchasing, or reimbursement processes *Experience in a higher educational environment ***** APPLICATION INSTRUCTIONS: Apply Online: www.careers.wisconsin.edu