ADMINISTRATIVE ASSISTANT I - 60022420

Date: Feb 7, 2025

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Requisition No: 846181

Agency: Children and Families

Working Title: ADMINISTRATIVE ASSISTANT I - 60022420

Pay Plan: Career Service

Position Number: 60022420

Salary: $1,269.25 bi-weekly

Posting Closing Date: 02/11/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Department of Children and Families

Adult Protective Services Program

Administrator Assistant I

Position Number: 60022420

Salary: $1,269.25

Miami, Florida

Open Opportunity

This posting will be used to fill position vacancies in Career Service.

Current employees will be compensated in accordance with the DCF salary policy.

This is independent work assisting management in providing analysis and research on a variety of administrative matters.

Responsible for typing all correspondence, memorandums, reports, records and other related work from rough drafts, notes, and oral instructions. (Examples- court reports, petitions, and court orders) Reviews typed materials for accuracy, completeness, adequacy and for compliance with established standards and policies. Complies routine case correspondence as required and assists in tracking required documents for timely submission.

Prepares and tracks personnel and payroll actions; serves as a liaison between Human Resources and People First. Provides technical assistance and consultation to staff on matters relating to hiring.

Meets the public as receptionist, in person and on the telephone. Maintains a current working knowledge of the Department of Children and Families and community resources in order to screen and route clients and answer questions or complaints.

Copies all correspondence (informational, assignment, etc.) from PA or designated staff within eight working hours. Hand carries urgent and faxed documents PA schedules and confirms appointments and meetings for PA. Coordinates travel arrangements for Program Administrator and staff.

Responsible for preparing mileage vouchers for staff.

Monitors supplies and maintains advanced ordering to ensure a constant supply of forms, documents, materials, and supplies.

Keeps a current list of telephone numbers and emergency contact for all staff in the administrative unit.

Tracks assignments received through the DCF Tracker System or other means.

Performs other related duties as necessary.

This position will serve as the official Single Point of Contact, which is designated to coordinate the provision of auxiliary aids and services to the deaf or hard of hearing. The position will be responsible for the following:

1. Collect data on the effectiveness and appropriateness of the auxiliary aid or service provided and the performance of the interpreter provided on the Customer Feedback Form.

2. Keep records of the appropriate auxiliary aides and services on the Auxiliary Aide/Services Record as each service is provided.

3. Complete Self-Assessment Tool to evaluate DCF’s operational performance in providing appropriate auxiliary aids and services to deaf or hard of hearing persons and to identify methods to improve the provision of such auxiliary aids and services.

4. Assist designated DCF Personnel with any concerns, grievances or complaints raised by deaf or hard of hearing Customers or Companions regarding effective communication as soon as reasonably possible, with a goal of resolving all matters raised while the Customer and/or Companion is in a DCF Direct Service Facility.

5. Communicate with ADA/Section 504 Coordinators concerning services to deaf or hard-of- hearing Customers or Companions and summaries of these meetings shall be provided to the Independent Consultant; Manage service records and report the data and any resource and/or training needs to the designated ADA/Section 504 Coordinator (Civil Rights Officer).

   Knowledge, skills and abilities, including utilization of equipment, required for the position: Knowledge of office procedures and practices. Knowledge of the principles and techniques of effective communication. Knowledge of the methods of data collection. Knowledge of basic arithmetic. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to deal with the public in a tactful and courteous manner. Ability to perform basic arithmetical calculations. Ability to work independently. Ability to utilize problem-solving techniques. Ability to plan, organize and coordinate work assignments. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others.

   Working schedule

   Monday thru Friday from 8:00AM to 5:00PM - Total hours in workweek 40.

   Nearest Major Market: Miami

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

MIAMI, FL, US, 33128

Nearest Major Market:Miami