office manager.

• miami , florida

• posted october 23, 2024

job details

summary

• $55,000 - $58,000 per year

• permanent

• bachelor degree

• category office and administrative support occupations

• referenceAB_4634539

job details

Company Overview: Join a dynamic and growing team in the production industry! We are seeking an organized and proactive Office Manager / HR & Purchasing Coordinator to handle essential day-to-day functions. With 40 employees and 1 temporary staff, this role is integral to ensuring the smooth operation of HR processes and the efficiency of our purchasing department. Qualifications:

• Proven ability to manage multiple tasks and handle a large volume of information efficiently.

• strong attention to detail and organizational skills.

• Flexibility and a proactive approach to filling gaps and supporting the team as needed.

• Basic knowledge of Excel is required; advanced Excel skills are a plus.

• Experience with Smartsheets for managing purchase orders and communication is preferred.

• bilingual (English/Spanish) is a plus.

Key Skills:

• Excel (Basic) required, advanced skills a plus.

• Experience with Smartsheets.

• strong communication and coordination skills between departments.

• Ability to work independently and as part of a larger group.

• bilingual (English/Spanish) a plus.

salary: $55,000 - $58,000 per year

shift: First

work hours: 8 AM - 5 PM

education: Bachelors

Responsibilities

Job Responsibilities:

HR Coordination (20%)

• Manage daily timekeeping: ensure all employees are properly punched in/out, and PTO is accounted for.

• Process hours and submit payroll information to the HR Manager in NY.

• Support onboarding processes for new hires, including maintaining and updating personnel files.

• Serve as the on-site HR point of contact for day-to-day employee inquiries, with no recruiting responsibilities.

Purchasing & Invoicing (70%)

• Create and process purchase orders (POs) for materials including wood, shipping supplies, and paint.

• Track and follow up on shipments, ensuring accurate ETAs for materials.

• Coordinate between project managers (PMs) and suppliers, ensuring timely deliveries.

• Process invoices, filter information, and liaise with accounting to ensure payments are accurate and timely.

Invoicing & Administration (10%)

• Oversee the processing of hours and invoicing for the team, including the temporary staff member.

• Maintain clear and organized records of purchasing and invoicing information for quick reference and reporting.

Skills

• HR

• Payroll

• Purchasing/Procurement

• Bilingual

• Invoice Management

• Onboarding

Qualifications

• Years of experience: 4 years

• Experience level: Manager

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

get in touch

we are here to help you with your questions.

CP

chelsey poropat

• +1 561 226 5722 (tel:+1 561 226 5722)

• chelsey.poropat@randstadusa.com