Executive Assistant - CIO Group

Middletown, CT 06457, USA Req #1671

Tuesday, December 10, 2024

At Liberty, we are proud to integrate our Diversity, Equity, and Inclusion (DE&I) throughout all functions and areas of the Bank to maximize our impact and exceed goals. We believe deepening our DE&I strategies in the workplace and communities we serve creates a much better place to work for our teammates and a safe place where our customers are connected and supported. We take pride in promoting a socially responsible and sustainable future through initiatives and investment.

SUMMARY OF THE JOB :

Reports to the Chief Information Officer and provides administrative support to the CIO and their executive direct reports including the SVP of Business Applications/Deposit Operations & SVP of Network Services.

ESSENTIAL FUNCTIONS:

• Performs administrative and duties for the CIO and their direct reports including preparation and processing of internal and external correspondence, scheduling of appointments and meetings, planning travel arrangements, screening and routing telephone calls and inquiries to proper person/area, and providing meeting and conference support.

• Financial responsibilities including Requisition & PO creation on behalf of CIO Organization.

• Communicates information and instructions on behalf of the CIO.

• Supports CIO Group team members as needed.

• Oversees and coordinates critical items for CIO’s attention, and delegates matters to others for action. Prepares slides and graphs using presentation software.

• Coordinates and attends various meetings; prepares minutes and supporting documentation.

• Maintains effective communications with employees, vendors, and clients of the Bank to facilitate information exchange and problem resolution.

• Other related duties as may be required.

  PRINCIPAL ACCOUNTABILITIES

• Administrative - Provides professional administrative services insuring confidentiality of corporate matters.

• Customer Service – Insure that customers, clients, and employees receive quality customer service in response to inquiries and problem resolution.

• Meetings/Special Events - Plans and coordinates meetings and special events in an organized and efficient manner.

• Records and Files - Maintains accurate and current corporate records and files.

• Compliance - Adheres to applicable federal and state regulations and Bank policies and procedures, including OFAC, BSA, PATRIOT Act, Privacy, and consumer protection regulations pertaining to incumbent’s business lines.

• Completes required training (on-line and in-person) by due dates.

  MINIMUM REQUIREMENTS:

• Education:Associate or Bachelor’s degree in Business Administration or related field preferred, or equivalent work experience.

• Experience:A minimum five years of experience supporting C-Level Executives in the banking industry is preferable.

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners

• Expert level written and verbal communication skills

• Demonstrated proactive approaches to problem-solving with strong decision-making capability

• Strong emotional intelligence

• Highly resourceful team-player, with the ability to also be extremely effective independently

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

• Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment

• Forward looking thinker, who actively seeks opportunities and proposes solutions

• Minimum of five years’ experience supporting C-Level Executives, preferably in the banking industry

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

PHYSICAL REQUIREMENTS:

• General office equipment.

• Prolonged sitting.

COMPLIANCE:

Acts affirmatively in all activities under his/her control in conformance with the Bank’s Affirmative Action, Equal Employment Opportunity, and Fair Lending Programs to achieve the Bank’s goals and objectives. The Bank shall provide equal employment opportunity to all qualified persons, and continue to recruit, hire, train and evaluate persons in all jobs without regard to race, color, religion, sex, national origin, or veteran status.

Liberty Bank is an Equal Opportunity employer. It is the policy of Liberty Bank to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

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Other details

• Job Family Technology

• Job Function Staff

• Pay Type Hourly

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• Middletown, CT 06457, USA