Company description

Publicis Groupe:win in theplatform world! Starcom is part of Publicis Groupe, the world’s third largest communications group. What can we do as Publicis Groupe? Known for its world-renowned creativity, best in class technology, digital and consulting expertise, Publicis Groupe is the only one in the industry able to best accompany its clients in their digital business transformation journey - anywhere in the world. And what makes us unique? A Connecting Company, driven by a common purpose, a powerful spirit, shared behaviors, great character and a relentless focus on clients - Power of One About Starcom Do you believe in the alchemy between people and technology? Are you convinced that this synergy can generate impactful emotions for brands and customers? Then, with over 5,000 dreamers around the world, Starcom is the right agency for you! Click here to find more about us.

Overview

The Personal Assistant will handle administrative and clerical tasks, provide executive support to management, oversee company-related paperwork, ensure effective communication, and deliver high-quality activities. The role will report directly to the CEO of Starcom, supporting also the COO of Publicis Groupe.

Responsibilities

Essential Skills and Experience:

• 6-10 years of proven experience in Personal Assistant / Executive Assistant roles

• Strong competence in administrative and company secretarial tasks

• Strong interpersonal, communication, and customer service skills

• Proven experience in providing executive administrative support

• Excellent organizational abilities and time management expertise

• Exceptional attention to detail and adept problem-solving skills

• Skilled in MS Office and other relevant software programs

• Professional and personable with strong communication etiquette and

• Previous experience within the Communication Agency sector is a plus

• Managing calls and organizing meeting

• English B2

Qualifications

Main Duties and Responsibilities:

• Planning and coordinating travel, visas, and accommodations; sometimes accompanying the manager to meetings to take notes, assist, or support presentations

• Creating and maintaining efficient office systems, including organizing data and managing filing processes

• Managing phone calls, handling inquiries, and addressing requests as necessary

• Greeting and assisting visitors, regardless of seniority level

• Scheduling and maintaining appointments and managing daily calendars

• Conducting research and summarizing findings for decision-making purposes

• Creating reports, briefing notes, and business presentations

• Coordinating with clients, suppliers, and other internal departments

Additional information

This opportunity does not provide relocation support. Additional Information • We take care of our talents and their wellbeing: • Future of Work: flexible hours and smartworking 2 days a week • Corporate benefit: a platform dedicated to our people full of offers, discounts and more • Learning&Development: a tailored learning path, individual and needs based approach, always on! • Corporate Wellness: free access to online training classes for your physical and psychological wellbeing Did you know that our motto is Viva la difference? With or without D.Lgs. 198/2006, we can't wait to meet you and welcome you, whoever you are! Find more about Publicis Groupe Italy and our values on our official IG page here.