Construction Administrator Job Locations US-CA-San Francisco | US-CA-Santa Monica | US-MA-Boston | US-DC-Washington | US-WI-Milwaukee | US-MN-Minneapolis Job ID 2025-3051 Category Construction Administration (Allied Disciplines) Position Type Regular Full-Time # of Openings 1 Posted Date 1 hour ago(2/12/2025 10:04 AM) Remote No Overview: HGA's Allied Disciplines team of specifiers, construction administrators, and cost estimators is seeking a talented Construction Administrator to join our team! HGA offers challenge, recognition, and personal visibility with an opportunity to be part of great projects. At HGA we work to foster an environment where diversity of thought, background and experience creates new energy. Through your curiosity, tenacity, creativity, and unique insights you can make an impact every day. That impact is felt by your colleagues, by our clients, and by those who inhabit the spaces we create. In this role you will: Manage and coordinate workflow of process tasks including recording submittals, requests for information (RFIs), and other construction documentation issued during the construction administration phase. Assist in preparation, assembly, and submission of construction contract documents during construction administration. Perform process tasks using Newforma web-based project management software. Support and manage the advancement and curation of HGA's construction administration process. Act as a liaison between our design professionals, contractors and our client representatives during the project construction phase. Support construction administration staffing coordination and resource management. Review incoming project requests to assess resource needs and timelines. Assign staff to projects in coordination with Construction Administration Manager. Generate and distribute construction administration staffing reports for review to ensure accuracy and make corrections as required. You will need to have: High School degree or an equivalent combination of related education and experience 2+ years of experience in construction administration project management Ability to read and understand contract document submittal requirements, contractor submittals, and requests for information (RFIs) Familiarity with standard General Conditions of the Construction Contract, Division 00, Contracting Requirements, and Division 01, General Requirements specifications Experience with Newforma or other web-based construction project management software like Procore Familiarity with Division 01, General Requirements, and technical specifications Experience with working with AIA Documents and workflows High attention to detail, excellent organization skills, strong written and verbal communication skills, problem-solving skills and ability to multitask Collaborative team player Professional work ethic Motivation to learn and grow Initiative/be a self-starter Salary Information: The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA's robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary range: $62,000-74,500 Additional Information: HGA is a place where you can do your best work. We believe that enduring, impactful design results from deep insight into the people and passions that animate each unique environment. We value empathy, are fueled by curiosity, and embrace the hard work that leads to innovation. Equally important is our commitment to creating a culture of inclusivity and diversity where we encourage your origina ity, respect the need for flexibility and work-life balance, and empower your desired career growth. HGA is a national award-winning interdisciplinary design firm rooted in architecture and engineering. Learn more about us here. Equity Equity is a living, breathing part of who we are and what we do at HGA. Our goal is to ensure that every employee brings their authentic self to work, feels a sense of belonging and works collaboratively to support each other. Sustainability We are committed to meeting our clients' sustainability goals as well as challenging our industry. We aim to develop the expertise and research to push beyond net zero energy to net positive energy; from a neutral effect on health, safety, and resources to a positive one. As the need and desire for sustainability environments grow, so does the focus on high-performance buildings with sound data that we can share back with clients and our design teams. Application Requirements & Instructions Click on APPLY above and submit your resume. #LI-Hybrid Locations: Preferably in California but open to other HGA office locations. HGA is an equal opportunity employer; applicants are considered without discrimination with regard to race, color, religion, sex, national origin, age, disability, veteran status or other statuses protected by state, local or other applicable laws. This policy extends to all aspects of employment, including recruitment and hiring.